Explanation
Background: This ordinance authorizes the Finance and Management Director to modify a contract and create an additional purchase order with Bomar Construction Company Inc in the amount of $58,000.00 (for a total of $127,100.00) for payment of door jamb replacement and repair services per the results of bid solicitation RFQ019474 and approved by the Director of Finance. This bid was processed in accordance with the competitive bidding provisions of Columbus City Code. Additional repairs above the original quoted amount were necessary due to extensive rust and damage underneath the siding.
Bomar Construction Company Inc. Vendor #005362, FID 31-1430310
Fiscal Impact: This ordinance authorizes the Director of Finance and Management to modify a contract and create an additional purchase order $58,000.00 (for a total of $127,100.00) from the Fleet Management Capital Fund with Bomar Construction Company Inc. for the purchase of overhead door opening repair services. The Fleet Management Division budgeted $400,000 for capital funded projects. In 2019 $278,701.00 was expended for capital funded projects.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to allow payment of the vendor and resuming of work needed to keep the Division of Fleet facility running efficiently for the health and prosperity of City of Columbus citizens.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to modify a contract and create an additional purchase order with Bomar Construction Company Inc. for $58,000.00 (a total of $127,100.00) for the purchase of overhead door repair services; and to authorize the expenditure of an additional $58,000.00 (for a total of $127,100.00) from the Fleet Management Capital Fund and to declare an emergency. ($127,100.00)
Body
WHEREAS, the City has a need for overhead door opening repairs, at its Groves Road facility, to door openings damaged by exposure to the elements, and
WHEREAS, the Fleet Management Division advertised a formal bid (RFQ019474) for these services, and
WHEREAS, the Finance and Management Department recommended a bid award to Bomar Construction Company as the overall best, responsive, and responsible bidder; and
WHEREAS, the original bid award to Bomar Construction Company was for $69,100.00; and
WHEREAS, it is necessary the Finance and Management Director to modify the contract and create an additional purchase order with Bomar Construction Company Inc in the amount of $58,000.00 (for a total of $127,100.00) from the Fleet Management Capital Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Division of Fleet Management in that it is immediately necessary to authorize the Director of Finance and Management to modify this contract without delay, for the immediate preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to modify the contract and create an additional purchase order with Bomar Construction Company Inc. for the purchase of overhead door opening repairs, as follows:
Request for Quotation RFQ019474: Bomar Construction Company Inc. $69,100.00 (Original)
Additional Repairs found upon execution: Bomar Construction Company Inc. $58,000.00 (Additional)
SECTION 2. That the expenditure of an additional $58,000.00 (for a total of $127,100.00) or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5215 Fleet Management Taxable Bond Fund in object class 06 per the accounting codes in the attachment to this ordinance.
Div.: 45-05 | Fund: 5215 | SubFund: 000000 | Obj. Class: 06 | Main Acct: 66530 | Program: FL005 | Project ID: P550002-100000 | Amount: $58,000.00
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.