Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the Professional Construction Management Services agreement with URS Corporation - Ohio, which provides cost effective construction management, field representation, inspection testing, instrumentation/control design, integration and support services, and services for maintenance of operations during construction for various capital improvements projects for the Water Supply/Technical Support group, for the period of 2011 - 2015.
The original legislation, under Ordinance No. 1386-2010, stated that this agreement would be modified over the 2011 - 2015 period. The first contract was executed in December 2010 to allow the Professional Construction Management Team to perform a constructability review of the Upground Reservoir R-2 Project prior to advertisement for bid in December 2010.
This Modification (No. 1) will allow the Professional Construction Management Team to perform a constructability review of the Upground Reservoir Raw Water Pump Station and Raw Water Line projects prior to advertisement for bid which is slated for first quarter 2011. Additional tasks to be performed under this contract include the mobilization and initialization of the Professional Construction Management Program, which will include development of a Project Execution Plan (PXP) and establishment of the project Program Management and Information System (PMIS). Additional contracts for Professional Construction Management will include the South Wellfield CW-106 Project, the Hap Cremean Water Plant Treatment Improvements Project, and the Hap Cremean Water Plant Lagoon 3 Sludge Project. This modification will provide funding for services through second quarter 2011. An additional contract modification is anticipated in second quarter 2011 for services for the remainder of the year.
1.1 Amount of additional funds to be expended: $1,625,000.00
Original Contract Amount: $ 200,000.00
Modification 1 (current) $ 1,625,000.00
Total (Orig. + Mod. 1) $ 1,825,000.00
1.2. Reasons additional goods/services could not be foreseen:
This modification was planned and identified in the original contracting legislation Ordinance No. 1386-2010.
1.3. Reason other procurement processes are not used:
The original Request for Proposals (RFP) anticipated a multi-year project with annual expenditures. The original authorizing legislation, Ordinance No. 1386-2010, identified the planned contract modifications.
1.4. How cost of modification was determined:
The Consultant prepared a cost breakdown exhibit including estimated hours and hourly rates for upcoming work. This cost breakdown was reviewed and approved by the Project manager for the City Division of Power and Water. Hourly rates and multipliers were submitted during the Request for Proposal phase of the project, with annual increases included for the contract duration.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
2. CONTRACT COMPLIANCE INFO: 34-0939859, expires 8/28/11, Majority
3. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to allow for constructability reviews to be implemented prior to advertisement of the Upground Reservoir Raw Water Pump Station and Raw Water Line project, during first quarter 2011. This will allow any revisions to be incorporated into the bidding documents.
4. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2010 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the agreement with URS Corporation - Ohio for Professional Construction Management Services; for the Division of Power and Water; to authorize a transfer and expenditure of $1,625,000.00 within the Water Build America Bonds Fund; to authorize an amendment to the 2010 Capital Improvements Budget; and to declare an emergency. ($1,625,000.00)
Body
WHEREAS, Contract No. EL011123 was authorized by Ordinance No. 1386-2010, passed October 18, 2010, was executed November 24, 2010, and approved by the City Attorney on November 30, 2010; and
WHEREAS, modification #1 to the agreement is needed in order to provide necessary services for projects projected for first quarter 2011; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer and expend funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power and Water, in that it is immediately necessary to authorize the Director of Public Utilities to modify and increase the agreement with URS Corporation - Ohio, for Professional Construction Management Services, in an emergency manner in order to allow revisions from constructability reviews to be incorporated into bid documents prior to advertisement during first quarter 2011, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the agreement with URS Corporation - Ohio for Professional Construction Management Services, in the amount of $1,625,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized to transfer $1,614,392.31 within the Department of Public Utilities, Division of Power and Water, Water Build America Bonds Fund, Fund No. 609, Dept./Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 609999-100000 (carryover) | Unallocated Balance | 609999 | -$309,981.53
609 | 690026-100000 (carryover) | Misc. Water Facilities | 609026 | -$189,688.44
609 | 690236-100000 (carryover) | Water Main Rehab. | 609236 | -$5,103.56
609 | 690236-100009 (carryover) | Cols. Coated Fabrics | 623609 | -$871,814.51
609 | 690236-100030 (carryover) | Project No. 7 W.M. Imp's | 623630 | -$23,000.00
609 | 690394-100000 (carryover) | Water Meter Renewal) | 609394 | -$2,836.50
609 | 690407-100000 (carryover) | Mound/Harrisburg Pike W.L. | 609407 | -$130,000.00
609 | 690424-100000 (carryover) | Lazelle Rd. Storage Tank | 609424 | -$81,967.77
609 | 690370-100000 (carryover) | Upground Res. (R2) | 609370 | +$463,392.31
609 | 690370-100001 (carryover) | Upground Res. Pump Station | 693701| +$447,000.00
609 | 690370-100002 (carryover) | Upground Res. RWL | 693702 | +$275,000.00
609 | 690359-100001 (carryover) | S. Wellfield Expansion | 693591 | +$220,000.00
609 | 690331-100002 (carryover) | HCWP Lagoon 3 Sludge Rmvl. | 693312 | +$95,000.00
609 | 690430-100001 (carryover) | HCWP Treatment Imp's | 694301 | +$114,000.00
SECTION 4. That the 2010 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 609999-100000 (carryover) | Unallocated Balance | $309,982 | $0 | -$309,982
609 | 690026-100000 (carryover) | Misc. Water Facilities | $189,688 | $189,689 | +$1 (establish authority to match cash)
609 | 690026-100000 (carryover) | Misc. Water Facilities | $189,689 | $0 | -$189,689
609 | 690236-100000 (carryover) | Water Main Rehab. | $705,604 | $710,707 | +$5,103 (establish authority to match cash)
609 | 690236-100000 (carryover) | Water Main Rehab. | $710,707 | $705,603 | -$5,104
609 | 690236-100009 (carryover) | Cols. Coated Fabrics | $0 | $871,815 | +$871,815 (establish authority to match cash)
609 | 690236-100009 (carryover) | Cols. Coated Fabrics | $871,815 | $0 | -$871,815
609 | 690236-100030 (carryover) | Project No. 7 W.M. Imp's | $200,000 | $177,000 | -$23,000
609 | 690394-100000 (carryover) | Water Meter Renewal) | $970,000 | $972,837 | +$2,837 (establish authority to match cash)
609 | 690394-100000 (carryover) | Water Meter Renewal) | $972,837 | $970,000 | -$2,837
609 | 690407-100000 (carryover) | Mound/Harrisburg Pike W.L. | $130,000 | $260,000 | +$130,000 (establish authority to match cash)
609 | 690407-100000 (carryover) | Mound/Harrisburg Pike W.L. | $260,000 | $130,000 | -$130,000
609 | 690424-100000 (carryover) | Lazelle Rd. Storage Tank | $2,408,095 | $2,326,127 | -$81,968
609 | 690370-100000 (carryover) | Upground Res. (R2) | $460,000 | $923,393 | +$463,393
609 | 690370-100001 (carryover) | Upground Res. Pump Station | $0 | $447,000 | +$447,000
609 | 690370-100002 (carryover) | Upground Res. RWL | $0 | $275,000 | +$275,000
609 | 690359-100001 (carryover) | S. Wellfield Expansion | $0 | $220,000 | +$220,000
609 | 690331-100002 (carryover) | HCWP Lagoon 3 Sludge Rmvl. | $0 | $95,000 | +$95,000
609 | 690430-100001 (carryover) | HCWP Treatment Imp's | $0 | $114,000 | +$114,000
SECTION 5. That the expenditure of $1,625,000.00 is hereby authorized for the Professional Construction Management Services Project within the Water Build America Bounds Fund, Fund No. 609, Division 60-09, Object Level Three 6686, Project Numbers, OCA Codes, and Amounts listed as follows:
Project No. Project Name OCA Amount
690370-100000 (carryover) Upground Reservoir (R2) 609370 $ 474,000.00
690370-100001 (carryover) Upground Res. Pump Station 693701 $ 447,000.00
690370-100002 (carryover) Upground Res. RWL 693702 $ 275,000.00
690359-100001 (carryover) S. Wellfield Expansion 693591 $ 220,000.00
690331-100002 (carryover) HCWP Lagoon 3 Sludge Rmvl. 693312 $ 95,000.00
690430-100001 (carryover) HCWP Treatment Imp's 694301 $ 114,000.00
$1,625,000.00
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.