Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to issue purchase orders to BRP US Inc. and Old North State Logistics Inc., for the purchase of a rescue boat and outboard motors, as well as accessories for this equipment for the Division of Fire. The Fire Division Dive and Rescue Team has a need to purchase one (1) Zodiac rescue boat, seven (7) replacement outboard motors, as well as accessories for this equipment, that are beyond their useful life and have high maintenance costs. This equipment will be utilized by the Division of Fire to provide sub-surface search and rescue service when responding to all water rescues, flood responses, and also provides safety standbys on public events such as triathlons and river events.
Bid Information: Two (2) bid solicitations were published by the Purchasing Office for these purchases, as follows: RFQ010891 for outboard motors and carry handles opened on 11/21/18, with one (1) bid received from BRP US Inc.; and RFQ010886 for a Zodiac boat and air inflation kits opened on 11/27/18, with two (2) bids received, with the lowest bid being from Old North State Logistics Inc. (dba: Rescue South). The Division of Fire awarded these respective bids to BRP US Inc. ($25,311.09) and Old North State Logistics Inc. (dba: Rescue South) ($22,439.00) as the low, responsive and responsible bidders, for a total expenditure of $47,750.09.
Contract Compliance: BRP US Inc. (#37-1341308) - Active C.C. (Vendor #027097). Old North State Logistics, LLC (dba: Rescue South) - Active C.C. (Vendor #027767)
Emergency Designation: Emergency action is requested as funds are needed immediately to purchase this important equipment so as to allow this rescue boat and outboard motors to be placed in service as soon as possible so that dive rescue services by the Division of Fire can continue without interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $47,750.09 from the Division of Fire's Safety Bond Fund for the purchase of one (1) Zodiac rescue boat, seven (7) outboard motors, as well as carry handles and air inflation kits for use with this equipment by the Division of Fire Dive and Rescue team.
Title
To authorize the Finance and Management Director to issue purchase orders to BRP US Inc. for the purchase of outboard motors and carry handles in the amount of $25,311.09, and to Old North State Logistics Inc. for the purchase of a rescue boat and air inflation kits in the amount of $22,439.00; to authorize the expenditure of $47,750.09 from the Safety Bond Fund; and to declare an emergency. ($47,750.09)
Body
WHEREAS, a need exists within the Division of Fire to purchase one (1) dive rescue boat, seven (7) replacement outboard motors, one (1) carry handle, and seven (7) air inflation kits for the dive and rescue team from the Fire Division's Safety Bond Fund; and,
WHEREAS, two (2) bid solicitations were published by the Purchasing Office for these purchases; and,
WHEREAS, it is necessary to authorize the Director of Finance and Management to issue purchase orders to BRP US Inc. and Old North State Logistics Inc., for the purchase of a rescue boat, outboard motors, as well as a carry handle and air inflation kits for this equipment for the Division of Fire; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the purchases of said pertinent equipment to be utilized by the Dive and Rescue team for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order to BRP US Inc. in the amount of $25,311.09 for the purchase outboard motors and carry handles for the Division of Fire Dive and Rescue Team. Included with the purchase price of the outboard motors is training on the operation and maintenance of this equipment which will be held at one location within the City of Columbus city limits.
SECTION 2. That the Finance and Management Director be and is hereby authorized to issue a purchase order to Old North State Logistics Inc. in the amount of $22,439.00 for the purchase of a rescue boat and air inflation kits for the Division of Fire Dive and Rescue Team.
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 4. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.