Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a service contract with Mc B Paving for the Watershed Roadway Improvements - Redbank Road Marina Pavement Maintenance Project (hereinafter designated “Redbank Road Marina Pavement Maintenance Project”); in an amount up to $266,560.00; for Division of Water Capital Improvements Project No. 690384-100005, Contract No. 2303.
Funds in the amount of $2,000.00 will also be encumbered with the Department of Public Service for Prevailing Wage services.
Work consists of pavement maintenance work at the Redbank Road. Pavement maintenance work shall consist primarily of mill and overlay work with limited full depth replacement, pavement marking / striping, maintenance of traffic, and other work as required to complete the scope described herein. The total pavement area is approximately 2.0 acres (1.8 acres mill and overlay; 0.2 acres full depth replacement).
The Community Planning Area is “99 - Citywide”.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: Pavements require periodic maintenance to prolong pavement life and mitigate more costly full-depth repairs. This project will rehabilitate deteriorated roads, allowing safe and convenient access to Redbank Marina at Hoover Reservoir. The roads are used by the Division of Water for water reservoir maintenance and security monitoring and safety operations for Hoover Reservoir. This project will also help to provide safe and convenient public access to our reservoir parks.
3. SERVICE CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on December 22, 2021 from:
1. Mc B Paving $266,560.00
2. George J. Igel & Co., Inc. $269,613.00
3. Strawser Paving Company $280,126.00
Mc B Paving’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $266,560.00. Their Contract Compliance Number is 27-4526318 (expires 1/5/24, Majority) and their DAX Vendor Account No. is 3340. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Mc B Paving.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Voted Bonds Fund - Fund No. 6006 will be necessary as well as an amendment to the 2021 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a service contract with Mc B Paving for the Redbank Road Marina Pavement Maintenance Project; to authorize a transfer and expenditure up to $268,560.00 within the Water General Obligation Voted Bonds Fund; to provide for payment of prevailing wage services to the Department of Public Service; and to authorize an amendment to the 2021 Capital Improvements Budget. ($268,560.00)
Body
WHEREAS, three bids for the Redbank Road Marina Pavement Maintenance Project were received and publicly opened in the offices of the Director of Public Utilities on December 22, 2021; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Mc B Paving in the amount of $266,560.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a service contract for the Redbank Road Marina Pavement Maintenance Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber funds for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water G.O. Voted Bonds Fund - Fund No. 6006, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a service contract for the Redbank Road Marina Pavement Maintenance Project, with Mc B Paving, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a service contract for the Redbank Road Marina Pavement Maintenance Project with Mc B Paving (FID #27-4526318), 1145 Cleveland Ave., Ashland, OH 44805 (Ashland Co.); in an amount up to $266,560.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $268,560.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2021 Capital Improvements Budget is hereby amended per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $268,560.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.