Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Clampett Industries, LLC. (formerly EMG) for professional consulting services to assess the physical condition of building components of various City owned facilities.
Ordinance No. 2812-2012, passed by City Council on December 19, 2012, authorized the contract for professional consulting services to assess the physical condition of building components of various City owned facilities. The assessments allow the City to prioritize necessary renovations and/or replacement of the deficient and or/aged components. It is necessary to modify the contract to provide funding for the assessment of an additional five facilities.
Clampett Industries, LLC. has institutional knowledge of the project as it has been performing the assessments. The most practical and cost effective solution for the coordination and continuity of the project to modify this contract so that the work can be completed. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to initiate these assessments as a number of facilities have not been evaluated for some time.
Clampett Industries, LLC. Contract Compliance No. 02-0655997, expiration date October 16, 2017.
Fiscal Impact: The cost of this contract is $36,700.00. This legislation will amend the 2015 Capital Improvement Fund and transfer funds between projects within the Construction Management Capital Improvement Fund, Fund 733. Sufficient funds are available for this transfer.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Clampett Industries, LLC. for professional consulting services to assess the physical condition of building components of various City owned facilities; to authorize the expenditure of $36,700.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($36,700.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Construction Management Capital Improvement Fund, Fund 733; and
WHEREAS, Ordinance No. 2812-2012, passed by City Council on December 19, 2012, authorized the contract for professional consulting services with Clampett Industries, LLC. to assess the physical condition of building components of various City owned facilities; and
WHEREAS, it is necessary to modify said contract to provide funding for the assessment of five additional facilities; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to modify a contract with Clampett Industries, LLC. for professional consulting services to assess the physical condition of building components of various City owned facilities, as a number of facilities have not been evaluated for some time; thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended as follows:
Fund 733
Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as amended
570030-100102 / Facility Renovations - Project Cost Allocation (Councilmanic SIT Supported)/$268,800/($36,700)/$232,100
570030-100120 / Facility Renovation - Various (Councilmanic SIT Supported)/$2,333,131/$36,700/$2,369,831
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Construction Management Capital Improvement Funds as follows:
FROM:
Dept./Div.: 45-50| Fund: 733|Project Number 570030-100102|Project Name - Facility Renovations - Project Cost Allocation|OCA Code: 733302|OL3: 6680 |Amount $36,700
TO:
Dept./Div.: 45-50| Fund: 733|Project Number 570030-100120|Project Name - Facility Renovations -Various |OCA Code: 733120|OL3: 6680 |Amount $36,700
SECTION 3. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Clampett Industries, LLC. for professional consulting services to assess the physical condition of building components of various City owned facilities.
SECTION 4. That the expenditure of $36,700.000, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level 1: 06
Object Level 3: 6620
Amount: $36,700.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.