Explanation
BACKGROUND:
This legislation authorizes the Directors of the Department of Technology and the Department of Columbus Public Health, to enter into a contract with Netsmart Technologies, Inc., for annual software maintenance and support of the Avatar claims billing system, the Behavioral Health data system, and an annual subscription to the Wiley Library. The cost associated with this contract is $12,396.03, with a term period of April 1, 2011 through March 31, 2012. This purchase is necessary to meet the requirements of the Franklin County ADAMH Board and the Ohio Department of Alcohol and Drug Addiction Services. Netsmart Technologies, Inc. will provide the Alcohol and Drug Abuse Program operated by the Columbus Public Health Department with ongoing technical support for the system.
The Avatar system was initially purchased by the Columbus Board of Health by ordinance 2078-2005, passed by Council 12/12/2005. Last year's annual maintenance and support was renewed by ordinance 1636-2009, passed by Council 2/8/2010, which also included the annual subscription to the Wiley Library.
Ordinance 1636-2009 authorized a contract with Netsmart New York, which was a subsidiary of Netsmart Technologies, Inc. Effective January 1, 2010, all subsidiaries of Netsmart Technologies were consolidated into a single legal entity with a new federal ID number under the name Netsmart Technologies, Inc. This ordinance also requests the assignment of all past, present and future business done by the City of Columbus with Netsmart New York, FID 11-3215536, be transferred to Netsmart Technologies, Inc. FID 13-3680154, with contract compliance expiring 11/17/2012.
This ordinance requests approval to continue services previously provided by Netsmart New York, by entering into a contract with Netsmart Technologies, Inc. As Netsmart Technologies, Inc. is the sole provider of software maintenance and support for the systems licensed to the City, this ordinance is being submitted in accordance with the sole source provisions of the Columbus City Code, Section 329.
EMERGENCY: Emergency legislation is requested to maintain ongoing and uninterrupted services for the Avatar claims billing systems.
FISCAL IMPACT:
The 2009 and 2010 funding for the licensing renewal and software maintenance and support of the Avatar System from Netsmart New York moved from the Columbus Board of Health to the Department of Technology Direct Charge Budget at a cost of $24,183.75, by ordinance 1636-2009, passed by Council 2/8/10. The cost for the 2011 software maintenance and support, and annual subscription to the Wiley Library is $12,396.03 (Netsmart Technologies), bringing the aggregate contract total for maintenance and support, including this request to $51,497.78. The $12,396.03 is budgeted and available within the Department of Technology 2011 budget, internal service fund.
CONTRACT COMPLIANCE:
Vendor: Netsmart Technologies, Inc. F.I.D/CC #: 13-3680154 Expiration Date: 11/17/2012
Title
To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to enter into contract with Netsmart Technologies, Inc. for software support of the Avatar claims billing system, the Behavioral Health data system, and the Wiley Library subscription; in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $12,396.03 from the Department of Technology, internal service fund; and to declare an emergency ($12,396.03).
Body
WHEREAS, a need exists to enter into a software maintenance and support contract for the Avatar claims billing systems, the Behavioral Health data system, and the Wiley Library subscription, at a cost of $12,396.03, with a term period of April 1, 2011 through March 31, 2012. This contract is necessary to meet the requirements of the Ohio Department of Alcohol and Drug Addiction Services; and
WHEREAS, ordinance number 2078-2005, passed by Council 12/12/2005, authorized the Director of the Department of Columbus Public Health to establish a contract for support of the Avatar claims billing systems and Behavioral Health data system, at the Health Department's facility located at 240 Parsons Ave.; and
WHEREAS, this ordinance will authorize the assignment of all past, present and future business done by the City of Columbus, with Netsmart New York, FID 11-3215536, to be transferred to Netsmart Technologies, Inc. FID 13-3680154, with contract compliance expiring 11/17/2012; and
WHEREAS, the Department of Technology and Columbus Public Health is requesting that this contract be established in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to enter into a contract with Netsmart Technologies for software support of the Avatar claims billing systems and the Wiley Library subscription, to avoid service interruption, thereby preserving the public health, peace, property, safety and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Directors of the Department of Technology and the Department of Columbus Public Health be and is hereby authorized to enter into contract with Netsmart Technologies, Inc., in the amount of $12,396.03 for software maintenance support for the Avatar claims billing and behavioral health data system, which is necessary to meet the requirements of the Ohio Department of Alcohol and Drug Addiction Services, at the Health Department's facility located at 240 Parsons Ave. The contract coverage term period is April 1, 2011 through March 31, 2012. Also, this ordinance provides for the authorization to modify the assignments of all past, present and future contracts and purchase orders pursuant to those contracts to reflect the change of the company name and FID, from Netsmart New York, FID 11-3215536, to Netsmart Technologies, Inc. FID 13-3680154, with contract compliance expiring 11/17/2012.
SECTION 2. That the expenditure of $12,396.03 is hereby authorized to be expended from:
Division: 47-01|Fund: 514|Sub-fund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $1,419.48 - Cache Support
Division: 47-01|Fund: 514|Sub-fund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3358|Amount: $1,786.05 - Wiley Subscription
Division: 47-01|Fund: 514|Sub-fund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $9,190.50 - HSIS Support
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.