Explanation
BACKGROUND: The Health Department is in need of maintenance services for its: (a) CCTV and Call for Assistance Units, (b) maintain interface between CCTV System, Call for Assistance System, and Matrix System, Card Access Equipment, (c) maintain and service all electric locking devices and panic buttons associated with the Matrix Systems, Card Access Equipment at the 240 Parsons Avenue facility. This ordinance authorizes the Board of Health to enter into the first year of a three year competitively bid contract with KNS Services, Inc. for $24,864.00 for video monitoring equipment maintenance.
Bid #SAO03545 for CCTV Maintenance & PM services was posted April 15 through April 22, 2010. All nineteen vendors registered with the City of Columbus under commodity code 93984 were solicited for bids. Bids were solicited to cover a three-year period through May 31, 2013, with an option to extend for an additional two year if both parties agree. KNS Services, Inc., was awarded the contract with a bid of $2,072 per month, or $24,864 per year. KNS Services Inc. was the lowest and most responsive bidder.
The contract compliance number of KNS Services, Inc. is 31-1460220 and is effective through October 31, 2010. This ordinance is submitted as an emergency to ensure that there is a continuation of necessary maintenance services.
FISCAL IMPACT: These monies were budgeted within the Health Special Revenue Fund, Fund No. 250.
Title
To authorize the Board of Health to enter into contract with KNS Services, Inc., for video monitoring equipment maintenance services; to authorize a total expenditure of $24,864.00 from the Health Special Revenue Fund; and to declare an emergency. ($24,864.00)
Body
WHEREAS, The Health Department is in need of closed circuit TV and video monitoring equipment maintenance services at the Health Department located at 240 Parsons Avenue; and,
WHEREAS, Bid #SA003545 for CCTV Maintenance and preventive maintenance services was posted April 15 through April 22, 2010, and nineteen vendors were solicited for bids; and,
WHEREAS, it is the intent of the Health Department to contract with KNS Services, Inc. for $24,864.00 for the first year of a three-year contract; and,
WHEREAS, an emergency exists in the usual, daily operations of the Department of Health in that it is immediately necessary to enter into a contract for maintenance services for the video monitoring equipment at the Health Department's 240 Parsons Avenue facility for the immediate preservation of the public peace, property, health, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract with KNS Services, Inc., for video monitoring equipment maintenance services for the period June 1, 2010 through May 31, 2011.
SECTION 2. That the expenditure of $24,864.00 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Health Department, Division No. 50, Object Level One 03, Object Level Three 3372, OCA No. 500264.
SECTION 3. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.