Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Smith Roofing and Sheet Metal for the renovation of the 2nd floor stairwell roof and drainage at City Hall, 90 West Broad Street.
The work shall include, but is not limited to: the removal of an existing roof and the replacement with a new roofing membrane, repair to the interior plaster damaged from water infiltration and rehabilitation of an existing roof drain line, and other work as may be necessary.
Formal bids were solicited and one company submitted a bid on October 9, 2014 as follows (0 FBE, 0 MBE):
Smith Roofing and Sheet Metal $54,500.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Smith Roofing and Sheet Metal.
Emergency action is requested to enable the contractor to complete this project as soon as possible to try and avoid typical winter weather. The leaking roof and drainage are affecting the plaster ceiling of the stairwell and have led to restrictions of this stairwell.
Smith Roofing and Sheet Metal Contract Compliance No. 27-0828913, expiration date October 7, 2015.
Fiscal Impact: The cost of this contract is $54,500.00. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Smith Roofing and Sheet Metal for the renovation of the 2nd floor stairwell roof and drainage at City Hall, 90 West Broad Street; to authorize the expenditure of $54,500.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($54,500.00)
Body
WHEREAS, the Department of Finance and Management, Office of Construction Management, desires to enter into a contract for the renovation of the 2nd floor stairwell roof and drainage at City Hall, 90 West Broad Street; and
WHEREAS, formal bids were solicited and the city received one bid; and
WHEREAS, Smith Roofing and Sheet Metal is a responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with Smith Roofing and Sheet Metal to enable the contractor to complete this project during good weather, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Smith Roofing and Sheet Metal for the renovation of the 2nd floor stairwell roof and drainage at City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $54,500.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570031-100001
OCA Code: 731001
Object Level 1: 06
Object Level 3: 6620
Amount: $54,500.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.