Title
To authorize and direct the Finance and Management Director to issue a purchase order to William Phelan for fire fighting foam for the Fire Division; to authorize the expenditure of $10,350.00 from the General Government Grant Fund and $2,587.50 from the Build America Bonds Fund; and to declare an emergency. ($12,937.50)
Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to William Phelan for fire fighting foam. The Division of Fire was awarded an Assistance to Firefighters Grant from FEMA in August of 2010. The Division of Fire has been approved to purchase firefighting foam systems, nozzles, and foam via this grant award. These purchases will allow the Fire Division to standardize foam used for fire suppression across all 34 engine companies; specialized fre suppression foam employed in firefighting when the use of water is incompaitble with the type of fire (i.e. electrical or oil fires) or when water is unavailable. This grant requires an 80/20 percent split between the grant funding and the capital match funding sources as detailed in Ordinance 0709-2011.
Bid Information: Bid solicitation SO037702 was opened on June 29, 2011 for fire fighting foam. A total of seven (7) vendors submitted bids for this solicitations follows: After review of the bids, the Division of Fire recommends the bid award to William Phelan as the lowest and most responsive bid for this foam.
W. S. Darley and Co. a Majority company ~ $17,550.00
Finley Fire Equipment Co. Inc. a Majority company ~ $17,100.00
County Fre Protection a Majority company ~ $14,040.00
The Fire House a Majority company~ $13,725.00
All American Fire Equipment a Majority company ~ $15,615.00
Columbus Lumber a Female Business Enterprise ~ $19,732.50
William Phelen a Majority company ~ $12,937.50
Contract Compliance: William Phelan ~ 200227238 exp. 7/17/11
Emergency Designation: Emergency action is requested as funds are needed immediately to ensure prompt acquisition of the aforementioned equipment in accordance with the grant expiration deadline.
FISCAL IMPACT: This ordinance authorizes an expenditure of $12,937.50 in capital and grant funds for the purchase of fire fighting foam. Funds are available within the Division of Fire's General Government Grant Fund Budget (FEMA Assistance to Firefighters), and the Build America Bonds Fund for this purchase.
Body
WHEREAS, there is a need to purchase fire fighting foam from the General Government Grant Fund (FEMA Assistance to Firefighters) and Build America Bonds Fund; and
WHEREAS, bid solicitation SO037702 was utilized to acquire this foam from William Phelan; and
WHEREAS, these items are being purchased on an 80/20 percent split between Grant Funds and the City's Capital Improvement Funds
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to purchase said foam, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to William Phelan for the purchase of fire fighting foam for the Fire Division in accordance with the terms and conditions of the aforementioned bid solicitation.
SECTION 2. That the expenditure of $12,937.50, or so much thereof as may be necessary, be and is hereby authorized as follows to pay the cost thereof:
* $10,350.00 ~ General Government Grant Fund 220 - 2011 FEMA Assistance to Firefighters, Department of Public Safety, Division of Fire 30-04, Grant # 341101, OCA 341101, OL3 Code 6641
* $2,587.50 ~ Build America Bond Fund, Fund 746, Division of Fire No. 30-04, Object Level One 06, Object Level Three 6641, OCA 711015, Project #340101-100005 Fire Apparatus Replacement-Grant Match.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.