Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify the Brick Rehabilitation - Pearl Street-Short North Brick Rehabilitation contract (Capital Improvement Project No. 530105-100002) in the amount of $130,000.00 and to establish funds for construction administration and inspection in the amount of $15,000.00.
Ordinance 1422-2011 authorized the Director of Public Service to enter into a construction contract for this project with Thompson Excavation, LTD. The scope of the project was the reconstruction of the brick pavement on Pearl Street from Russell Street to Warren Street and from Hubbard Avenue to Prescott Street.
Following the beginning of construction of this project, the Departments of Public Service and Development began working with Developers of a new mixed use project called 'The Hub', which is located on the corner of Hubbard and High Streets. Due to the timing of their private construction project and the proximity to Pearl Street from Hubbard to Prescott Place, the Department of Public Service elected to non-perform some work in the original contract. All other work in the original contract has been completed.
Subsequently, Ordinance 1249-2012 authorized the Department of Public Service to change the scope of the contract to utilize funds from the non-performed items for reconstruction of the brick pavement, new sidewalk, sidewalk rehabilitation, and construction of ADA ramps on Elm Street between North Front Street and Wall Street. All newly scoped work has been completed.
The Hub mixed use development project has now progressed to the point where it is now possible for the reconstruction of Pearl Street from Hubbard to Prescott Place to occur without construction conflicts or the likelihood of damage to the reconstructed street.
Original contract amount: $599,919.21 (Ordinance 1422-2011, EL012179)
Modification no. 1 amount: $0.00 (Ordinance 1249-2012)
Modification no. 2 amount: $130,000.00 (this Ordinance)
The total contract amount, including this modification: $729,919.21
Searches in the System for Award Management (Federal) and Findings for Recovery (State) produced no findings against Thompson Excavation, LTD.
2. FISCAL IMPACT
Funding for this contract in the amount of $145,000.00 which includes inspection fees is available and will be funded from the Northland and Other Acquisitions Fund, number 735.
3. CONTRACT COMPLIANCE
Thompson Excavation, LTD.'s contract compliance number is 522451675 and expires 5/19/13.
4. EMERGENCY DESIGNATION
Emergency action is requested so that the construction of this project may proceed at the earliest possible time and roadway and pedestrian safety improvements may proceed for the safety of the traveling public.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer funds and appropriation between projects within the Northland and Other Acquisitions Fund; to authorize the Director of Public Service to modify the Brick Rehabilitation - Pearl Street-Short North Brick Rehabilitation contract with Thompson Excavation, LTD. ; to authorize the expenditure of funds within the Northland and Other Acquisitions Fund not to exceed $145,000.00 for construction and inspection related to the Pearl Street-Short North Brick Rehabilitation Project; and to declare an emergency. ($145,000.00)
Body
WHEREAS, Department of Public Service is responsible for the construction and rehabilitation of Roadways and alleys within the City of Columbus; and
WHEREAS, in 2011, the City of Columbus entered into a construction contract with Thompson Excavating, LTD for the reconstruction of Pearl Street in the Short North and Italian Village; and
WHEREAS, the original contract no. EL012179 was authorized by ordinance no. 1422-2011; and
WHEREAS, under Ordinance 1249-2012 the Department of Public Service non-performed the reconstruction of Pearl Street from Hubbard to Prescott Place due to the potential impacts from the private mixed use development project 'The Hub'; and
WHEREAS, the private mixed use development project 'The Hub' has progressed to the point it is now possible to undertake the reconstruction of Pearl Street from Hubbard to Prescott Place; and
WHEREAS, this ordinance authorizes the Director of Public Service to modify the Brick Rehabilitation - Pearl Street-Short North Brick Rehabilitation contract with Thompson Excavation, LTD. in amount of $130,000.00 and to establish funds for construction administration and inspection in the amount of $15,000.00; and
WHEREAS, the Department of Public Service and the Department of Development has determined it to be in the City's best interest to modify the subject contract for purposes of reconstruction of Pearl Street from Hubbard to Prescott Place; and
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget to establish authority within the correct project detail number; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that the funding should be authorized immediately to allow the contractor to be begin work authorized by this modification, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget established within ordinance 0645-2013 be
and hereby is amended as follows:
Project # / Project Name / Current CIB Amount / Amended Amount / CIB Amount as Amended
735 / 590415-100000 / Econ. & Community Development (Carryover) /$183,248 / ($145,000) / $38,248
735 / 530105-100002 / Brick Rehab - Pearl Street - Short North Brick Rehabilitation (Carryover) / $0 / $145,000 / $145,000
SECTION 2. That the transfer of cash and appropriation within the Northland and Other Acquisitions Fund be and is hereby authorized as follows:
Transfer from:
Fund / Project No. / Project Name / O.L. 01-03 Codes / OCA / Amount
735 / 590415-100000 / Economic & Community Development / 06-6600 / 440735 / $145,000.00
Transfer to:
Fund / Project No. / Project Name / O.L. 01-03 Codes / OCA / Amount
735 / 530105-100002 / Brick Rehabilitation - Pearl Street - Short North Brick / 06-6600 / 731052 / $145,000.00
SECTION 3. That Director of Public Service be and is hereby authorized to modify contract no. EL012179 with Thompson Excavation, LTD., 6182 Winchester Road, Carroll, Ohio, 43112 for the Brick Rehabilitation - Pearl Street-Short North Brick Rehabilitation project and to authorize the use of inspection funds for the Department of Public Service.
SECTION 4. That the expenditure of $145,000.00, or so much thereof as may be needed, be and hereby is authorized from the Northland and Other Acquisitions Fund, Fund 735, Dept./Div. No. 44-01, as follows:
Dept-Div / Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
735 / 530105-100002 / Brick Rehabilitation - Pearl Street - Short North Brick / 06-6631 / 731052 / $130,000.00
735 / 530105-100002 / Brick Rehabilitation - Pearl Street - Short North Brick / 06-6687 / 731052 / $15,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.