Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Thomas & Marker Construction Co. for the construction of the new traffic control center for the Department of Public Service at 1881 East 25th Avenue.
The existing Traffic Management Center (TMC) needs to be relocated due to its age, overall condition, and to place it closer to other operational functions within the Department of Public Service. The location that best suits the needs of the Department is 1881 East 25th Avenue. The scope of the project involves the demolition of an existing portion of the north side of 1881 East 25th Avenue building and the construction of a new addition which will house the new TMC with the snow command center.
Hundreds of traffic signals and over 50 traffic cameras will be monitored and controlled from this new facility on a daily basis. This location will coordinate the regional traffic data exchange between the Ohio Department of Transportation, the Franklin County Engineer's Office, COTA, and other agencies in the region. This location will also be the center of operations during snow emergencies allowing the ability to seamlessly exchange information and coordinate between the operators of both critical functions. This facility was designed to have adequate space for the existing eight employees as well as the additional 11 employees relocated from 109 North Front. The addition will have office spaces, a conference room, cubicle spaces, computer server room, and a workshop. This project will also include furniture fixtures and equipment for the function.
Formal bids were solicited and eight companies submitted bids on August 15, 2012 as follows (0 FBE, 0 MBE):
Thomas & Marker Construction Co. $3,407,600
Summit Construction Co., Inc. $3,485,354
Elford Inc. $3,521,111
Gutknecht Construction Company $3,553,000
Adena Corporation $3,621,000
R W Setterlin Building Co. $3,659,000
2 K General Company $3,670,000
Charter Hill Construction, Inc. $3,793,273
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Thomas & Marker Construction Co.
Emergency action is requested so that the contractor will be able to begin this project during good weather. Construction is often inherently is weather-sensitive.
Thomas & Marker Construction Contract Compliance No. 34-4476858, expiration date February 23, 2014.
Fiscal Impact: $3,407,600 is available in the 2012 Capital Improvement Budget. The C.I.B. must be amended and funds must be transferred to the appropriate project to provide sufficient authority for this project. Those projects will then be subsequently reimbursed during the 2013 Capital Improvements Budget process.
Title
To amend the 2012 Capital Improvements Budget, to authorized the City Auditor to transfer $3,407,600.00 between projects within the Streets & Highways General Obligation Bonds fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Thomas & Marker Construction, Co. for construction of a new traffic control center for the Department of Public Service; to authorize the expenditure of $3,407,600.00 from the Streets & Highways General Obligation Bonds fund; and to declare an emergency. ($3,407,600.00)
Body
WHEREAS, it is necessary for the renovation for the new traffic control center for the Department of Public Service to occur; and
WHEREAS, formal bids were solicited and eight companies submitted bids; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Thomas & Marker Construction Co., for renovation for a new traffic control center for the Department of Public Service, so that the contractor will be able to begin this project during good weather-sensitive construction season , thereby; preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget, as authorized in Ordinance 0368-2012, be amended to provide sufficient authority for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / Amended C.I.B.
704 / 530058-100005 / NCR - TBD (Voted 2008) / $2,500,000 / -$2,500,000 / $0
704 / 530058-100005 / NCR - TBD (Carryover) /$276,938 /-$276,938 / $0
704 / 530161-100073 / Roadway Imp. - Tech Center South (Voted 2008) / $1,249,566 / -$630,662 / $618,904
704 / 540003-100003 / Traffic Management Center Relocation (Voted 2008) / $0 / +$3,130,662 / $3,130,662
704 / 540003-100003 / Traffic Management Center Relocation (Carryover) / $0 / +$276,938 / $276,938
SECTION 2. That the transfer of cash and appropriation within Fund 704, The Streets and Highways G.O. Bond Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-100005 / NCR - TBD / 06-6600 / 745805 / $2,776,938.00
704/ 530161-100073 / Roadway Improvement - Tech Center South / 06-6600 / 530073 / 630,662.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540003-100003 / Traffic Management Center Relocation / 06-6620 / 740303 / $3,407,600.00
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Thomas & Marker Construction, Co. for the construction of a new traffic control center for the Department of Public Service.
SECTION 4. That the expenditure of $3,407,600.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-11
Fund: 704
Project: 540003-100003
OCA Code: 740303
Object Level 1: 06
Object Level 3: 6620
Amount: $3,407,600.00
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6 That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.