Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for roadway signs to promote pedestrian safety and expedite vehicular traffic flow. These sign posts are used throughout the City to promote pedestrian safety and expedite vehicular traffic flow. The Department of Public Service, Division of Planning and Operations requires these products for City roadways.
The Purchasing Office solicited formal competitive bids and established universal term contracts (UTCs) for the purchase of these commodities which the Division of Planning and Operations requires.
This ordinance authorizes purchases of commodities per terms and conditions of these existing UTC contracts:
Firelands Supply Company
Traffic Sign Posts
FL005239/SA004342
MD Solutions Inc.
Traffic Sign Posts
FL005238/SA004342
Unistrut Cincinnati
Traffic Sign Posts
FL005238/SA004218
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Firelands Supply Company, MD Solutions Inc. and Unistrut Cincinnati.
2. CONTRACT COMPLIANCE
The contract compliance number for Firelands Supply Company is: 341728477 and expires: 09/16/2013
The contract compliance number for MD Solutions Inc. is: 311804276 and expires: 09/30/2013
The contract compliance number for Unistrut Cincinnati is: 311451775 and expires 09/07/2012
3. FISCAL IMPACT:
The total cost of the commodities needed is $100,000.00.
4. EMERGENCY DESIGNATION
Emergency action is requested for the purchase of these commodities to meet deadlines and ensure inventory of supplies are readily available.
Title
To authorize the Director of Finance and Management to establish purchase orders with Firelands Supply Company, MD Solutions Inc., Unistrut Cincinnati for the purchase of traffic sign posts per terms and conditions of existing universal term contracts for the Division of Planning and Operations; to authorize the expenditure of $100,000.00 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Purchasing Office has solicited bids and has established universal term contracts for the purchase of traffic sign posts; and
WHEREAS, the Division of Planning and Operations is submitting this ordinance to procure these items in a timely manner so as not to delay scheduled installation and replacement of these materials; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is necessary to establish a purchase order for this purpose, thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders for the purchase of the following materials per the terms and conditions of the following universal term contracts for the Division of Planning and Operations as described below.
Fund/ Project #
704/ 540008-100001 Sign Upgrade/Street Name - Sign Upgrade
1. FL005239 (SA004342)
Traffic Sign Posts- $80,000.00
Firelands Supply Company
18 S. Norwalk Road W.
Norwalk, OH 44857
Kevin Heileman
(419) 668-1802
2. FL005238 (SA004342)
Traffic Sign Posts- $10,000.00
MD Solutions Inc.
8225 Estates Parkway
Plain City, OH 43064
Sheetal Bajoria
(614) 873-2222
3. FL005238 (SA004342)
Traffic Sign Posts- $10,000.00
Unistrut Cincinnati
1275 Hillsmith Drive
Cincinnati, OH 45215
Mark J. Ellis
(513) 321-2502
Total: $100,000.00
SECTION 2. That the expenditure of $100,000.00 be and hereby is authorized from the Streets and Highways G.O. Bond Fund, Fund 704, Dept.-Div. 59-11, Division of Planning and Operations
Fund / Project # / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540008-100001 / Sign Upgrade/Street Name - Sign Upgrade / 06-6651 / 740801 / $100,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.