Explanation
Background: Airport Golf Course was closed from September 2011 until reopening in May 2013 for the Port Columbus runway project. Most of Airport’s 18 holes were newly designed as a result of this project and many of the greens and tees increased in size with many contours. There has been an extensive ongoing “grow-in” of the entire course which has produced new turf and many turf problems. Airport’s customers, like all golfers, expect a manicured course that equates with the greens fees paid.
Airport needs a mower that can maneuver over the grade changes without affecting the precision or quality of the cut. This Toro Greensmaster TriFlex Hybrid 3320 Mower has a proven flex suspension allowing the cutting units to float freely over contours and undulations of the greens resulting in a superior quality of cut and aftercut appearance which is the trademark of Toro’s TriFlex. It also has a higher horsepower of 21 (compared to a competitor’s 13.3) which adds to this quality flex suspension’s movement. The TriFlex offers an improved serviceability in that the cutting units can be quickly changed - tool-free - and serviced fast and easy because of a lift-gate footrest that provides access to the center unit and backlapping capability is standard. This will help in staff time, productivity, and safety. The all-electric reel drive eliminates hydraulic leak points and has a combination of features that save energy, enhance productivity, and enhance turf health (preventing turf damage from hydraulic leaks/spills). This TriFlex Mower is the first product to earn the EnergySmart label from Toro.
Airport currently has a TriFlex in use from a 2013 purchase. It has been extremely successful in maneuvering their terrain and new turf. To have another TriFlex mower will allow for the entire course to have the same playing conditions because of the precision cut as well as save time and increase productivity when events, weather conditions and other maintenance activities place time restrictions on the daily mowing. The interchanging of cutting units and other mower accessories between the two will also be extremely helpful during times of mechanical issues.
The Airport Golf Course Superintendent has done extensive research including demos and the testing of many mowers. He confers with other superintendents and mechanics. He attends the yearly OTF Trade Show which brings vendors and equipment into one site with the availability to explore the marketplace. His years of experience in using the equipment, maintaining the equipment and learning what works best with Airport’s terrain has gone into this decision.
A bid waiver is being requested because Century is a direct link for Toro as they are the distributor for Toro products in Ohio, West Virginia, Kentucky, Michigan, Indiana and Pennsylvania. They have been a distributor for over 60 years. They also have the State of Ohio Contracts for Toro products and 2016 is seeing a decrease in pricing from 2015 which is a good thing for us because they quote that low pricing for the City. Demonstrations and testing of greens mowers have shown that the Toro Greensmaster TriFlex Hybrid 3320 Mower will save time and resources in comparison to other greens mowers with similar but not equivalent specifications.
Prinicpal Parties:
Century Equipment Inc.
5959 Angola Road
Toledo, OH 43615
Scott Panania, Rep.
513-227-0225
CC#: 3444478146
9-19-2016
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Century Equipment so the Toro Greensmaster TriFlex Hybrid 3220 Mower's ordering/purchasing process may start so that it is delivered and ready for use by March 2016, thereby preserving the public health, safety and welfare.
Fiscal Impact: $32,429.36 is required and budgeted in the Voted Parks and Recreation Bond Fund 712 to meet the financial obligations of this contract.
Title
To authorize the Director of Finance and Management to enter into contract with Century Equipment for the purchase of golf course equipment for the Recreation and Parks Department; to waive the competitive bidding provisions of Chapter 329 of the City Codes; to authorize the expenditure of $32,429.36 from the Recreation and Parks Voted Bond Fund 712; and to declare an emergency. ($32,429.36)
Body
WHEREAS, it is necessary for the Director of Finance and Management to enter into contract with Century Equipment for the purchase of golf course equipment for the Recreation and Parks Department; and
WHEREAS, it is necessary to waive the competitive bidding provisions of Columbus City Code Chapter 329 in order to purchase the equipment. Century Equipment, Inc. is the regional supplier of the Toro Greensmaster TriFlex Hybrid 3220 Mower; and
WHEREAS, it is necessary for the Director of Recreation and Parks to authorize the expenditure of $32,429.36 from the Recreation and Parks Voted Bond Fund 712; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Finance and Management Director to enter into said contract so that the Toro Greensmaster TriFlex Hybrid 3220 Mower is purchased and ready for use by March 2016, thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract with Century Equipment for the purchase of golf course equipment for the Recreation and Parks Department.
SECTION 2. That this Council finds it in the City's best interest to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 3. That the expediture of $32,429.36 is hereby atuhorized from the Recreation and Parks Voted Bond Fund.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. For the purpose stated in Section 1, the expenditure of $32,429.36 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 712, as follows:
Project OCA Code Object Level 3 Amount
510429-100001 (Golf Equipment Replacement) 753901 6651 $32,429.36
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.