Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract with Fechheimer Brothers Company in the amount of $250,000 to purchase fire rated uniform undergarments for the Division of Fire; this is a one year blanket contract with the option to extend one additional year. These fire rated undergarments provide an extra layer of fire-resistant Nomex to the existing uniform compliment. These undergarments provide the same amount of durability as the other fire rated clothing and provide improved fit and comfort. While the cost of the garment is higher than the current cotton T-shirt, the Division of Fire anticipates improved safety and durability of the new undergarment. In wash and wear tests conducted by the Division of Fire, the new undergarment should hold its color and effectiveness to protect the Firefighter for a longer period of time.
Bid Information: Bid were solicited by the Purchasing Office via solicitation SA005436 and opened on 6/12/2014. The following bids were received:
Fechheimer Brothers Co. - Majority company - $79.25
Lion Apparel, Inc. - Majority company - $89.00
Vogelpohl Fire Equipment - Majority company - $103.00
TMMG AQC dba Elite Custom Uniforms - $122.71
After review of the bids, the Division of Fire recommends the bid submitted by Fechheimer Brothers as the lowest, most responsive and best bid. Fechheimer Brothers is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
Contract Compliance: Fechheimer Brothers Co. 311000330 - 06/12/2016
FISCAL IMPACT: This ordinance will authorize the expenditure of $250,000.00 from the Fire Division's General Fund. The division has budgeted $650,000.00 for uniforms in 2014. The Fire Division has encumbered $250,000.00 from the 2013 budget to be used with existing funding to commence with this purchase.
Title
To authorize Director of Finance and Management to enter into a contract with Fechheimer Brothers Co. for the purchase of fire rated uniform undergarments for the Division of Fire; to authorize the expenditure of $250,000.00 from the General Fund. ($250,000.00)
Body
WHEREAS, the Division of Fire seeks to upgrade their fire rated undergarment, and
WHEREAS, bids were solicited via Purchasing Bid Solicitation SA005438 (opened 6/12/14), with the lowest and best bid being submitted by Fechheimer Brothers Co.; and
WHEREAS, It is in the best interest of the City to purchase these undergarments for the Division of Fire Personnel; Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract with Fechheimer Brothers Co. for the purchase of fire rated uniform undergarments for the Fire Division as per bid solicitation SA005436 opened 6/12/2014.
SECTION 2. That the expenditure of $250,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Fund, Fund 10, Division of Fire No. 30-04, Object Level One 02, Object Level Three 2221, OCA 301531.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed.