Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to FYDA Freightliner Columbus Inc. Columbus Fire Medic M13 was heavily damaged in a vehicular accident. A quote from the manufacturer's authorized repair dealer, FYDA Freightliner Columbus Inc., has been received and approved by Fleet Management to commence improvements to the Medic in order to place it back in service.
Bid Information: Universal Term Contract ~ FYDA Freightliner Columbus Inc. / Vendor 004301 / PA005736
Emergency Designation: This legislation is to be declared an emergency measure so that the improvements to this front line response apparatus may commence as soon as possible, and avoid any supply chain delays.
FISCAL IMPACT: This ordinance authorizes an expenditure of $60,000.00 for improvements needed on Columbus Fire Division Medic M13 to place it back in service. Funds are available within the Fire Division's Safety Bond Fund, Fund 7701, for such improvements. A transfer of funds is required to fund this project.
Title
To authorize a transfer between projects within the Safety Bond Fund, Fund 7701; to authorize the Director of Finance and Management to issue a purchase order to FYDA Freightliner Columbus Inc. for improvements to Fire Medic M13 in accordance with the universal term contract established for such purpose; to authorize the expenditure of $60,000.00 from the Safety Bond Fund, Fund 7701; and to declare an emergency. ($60,000.00)
Body
WHEREAS, it is necessary to transfer funds within the Safety Bond Fund, Fund 7701 to properly align cash with projected expenditures; and
WHEREAS, the Division of Fleet Management needs to complete improvements to Fire Medic M13 from FYDA Freightliner Columbus Inc. on behalf of the Division of Fire in accordance with the universal term contract established for such purpose; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Fire in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order to FYDA Freightliner Columbus Inc. for improvements to Columbus Fire Medic M13, and for such work on this front line response apparatus to commence as soon as possible and avoid any supply chain delays, all for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer said funds within the Safety Voted Bond Fund, Fund 7701 per the account codes in the attachment to this ordinance at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 2. That the Director of Finance and Management is hereby authorized to issue a purchase order to FYDA Freightliner Columbus Inc. for the purchase of improvements to Columbus Fire Medic M13 for the Division of Fire to place it back in service.
SECTION 3. That the expenditure of $60,000.00, or so much thereof as may be necessary for the purchase of these improvements, be and is hereby authorized from the Safety Bond Fund, Fund 7701, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 1 above.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.