Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with OnX USA LLC (formerly known as Agilysys Inc.), for the purchase of HP professional services. The purchase order will be created utilizing the terms and conditions from a pre-existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office. The vendor Agilysys Inc. changed their name to OnX USA LLC earlier this year. The Finance-Purchasing Office accommodated this name change via Ordinance Number # 1285-2011, which authorizes the name change from Agilysys Inc. to OnX USA LLC, as the UTC holder for the City of Columbus Contract (FL004390, BPCMP46A). This ordinance also authorizes the Director of the Department of Technology, to enter into contract with OnX USA LLC, for professional services utilizing the city's standard agreement. The associated coverage term periods are from the date of a certified purchase order issued from the City Auditor's Office through 6/30/12.
*OnX USA LLC (formerly known as Agilysys Inc.), HP Professional Services, $45,000.00, (FL004390, BPCMP46A - Expiration Date: 6/30/12)
The services being purchased are for assistance in the configuration and tuning of IT event monitoring and request management software. These software packages are part of Department of Technology's integrated suite of tools for IT asset management, service management and infrastructure monitoring. The proposed services will enable comprehensive network and server event management, performance monitoring, automated alerting and reporting resulting in more efficient and effective use of DoT's staff time, increasing service availability, and the speed and quality of DoT services.
This ordinance also authorizes the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2011 Capital Improvement Budget (CIB), passed by Columbus City Council March 7, 2011 via Ordinance # 0266-2011, to accommodate for the additional expenditure authorized by this ordinance.
EMERGENCY:
Emergency action is requested to ensure that the necessary purchase order and contract are established in a timely manner to allow the vendor to start their project service work as planned and not delayed.
FISCAL IMPACT:
During fiscal year(s) 2009 and 2010, $280,000.00 and $248,393.59 were expended respectively with OnX USA LLC (formerly known as Agilysys Inc.). Earlier this year, the Department of Technology legislated $231,264.97 with OnX USA LLC. The total cost of this ordinance is $54,000.00, with funding coming from the Department of Technology, Information Services Capital Improvement Bond Fund totaling $45,000.00 by transferring cash of ($44,728.00) from the Server Virtualization Project (470030-100001) to (470047-100003) the Enterprise System Project (ESP) - Asset Management. Also, funding of $9,000.00 will come from the Department of Technology, Information Services Operating Fund. The total amount of $54,000.00 is budgeted and available within the Department of Technology, Information Services Operating Fund and Capital Improvement Bond Fund.
CONTRACT COMPLIANCE NUMBER:
Vendor: OnX USA LLC CC#: 27-1445264 Expiration Date: 05/04/2013
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology to establish a purchase order with OnX USA LLC (formerly known as Agilysys Inc.), from a pre-existing Universal Term Contract (UTC), for the purchase of HP professional services; to authorize the Director of the Department of Technology to enter into contract with OnX USA LLC, for professional services utilizing the city's standard city agreement; to authorize the transfer of appropriation and cash between projects in the Information Services Bond Fund; to amend the 2011 Capital Improvement Budget; and to authorize the expenditure of $54,000.00 from the Department of Technology, Information Services Operating Fund and Capital Improvement Bond Fund; and to declare an emergency. ($54,000.00)
Body
WHEREAS, it is necessary for the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with OnX USA LLC (formerly known as Agilysys Inc.) for HP professional services from a pre-existing Universal Term Contract (UTC) and also for the Director of the Department of Technology to enter into contract with OnX USA LLC, for professional services utilizing the city's standard city agreement; and
WHEREAS, The Department of Technology manages IT equipment and services in support of the City's enterprise and line of business applications. The services being purchased will lower risk, increase service availability and improve speed and quality of DoT services; and
WHEREAS, this ordinance authorizes the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2011 Capital Improvement Budget (CIB), passed by Columbus City Council March 7, 2011 via Ordinance # 0266-2010, to accommodate for the additional expenditure authorized by this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Finance and Management Department to establish a purchase order with OnX USA LLC (formerly known as Agilysys Inc.) for the purchase of HP professional services, and also for the Director of the Department of Technology to enter into contract with OnX USA LLC for professional services, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management is hereby authorized to establish a purchase order from a pre-existing Universal Term Contract (UTC) with OnX USA LLC (formerly known as Agilysys Inc.), in the amount of $45,000.00, (UTC/FL004390); That the Director of the Department of Technology is hereby authorized to enter into contract with OnX USA LLC utilizing the City's standard agreement, in the amount of $9,000.00. The total amount of funding associated with this ordinance is $54,000.00, with associated coverage term periods from the date of a certified purchase order issued from the City Auditor's Office through 6/30/12.
The funds are budgeted and available within the Department of Technology, Information Services Operating Fund and Capital Improvement Bond Fund.
SECTION 2: That the 2011 Capital Improvement Budget is hereby amended as follows for this expenditure:
Department of Technology, Information Services Dept./Div. 47-02
Information Services Bond Fund #514
Project Name/Number/Subfund Current CIB Amount Revised Amount Amount Change
ESP - Asset Management:
470047-100003 / 003 272 45,000 44,728
Server Virtualization:
470030-100001 / 003 170,832 126,104 (44,728)
SECTION 3: That the City Auditor is hereby authorized and directed to transfer funds and appropriation within the Information Services Bond Fund as follows:
FROM:
Dept./Div. 47-02| Fund: 514| Subfund: 003| Project Number: 470030-100001(Carryover/B.A.B.s)| Project Name: Server Virtualization| OCA Code: 514130|Obj. Level 1: 06|Obj. Level 3: 6649| Amount: $44,728.00
TO:
Dept./Div. 47-02| Fund: 514| Subfund: 003| Project Number: 470047-100003(Carryover/B.A.B.s)| Project Name: ESP - Asset Management| OCA Code: 514347|Obj. Level 1: 06|Obj. Level 3: 6649| Amount: $44,728.00
SECTION 4: That the expenditure of $54,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div. 47-02| Fund 514| Subfund: 003| Project Number: 470047-100003(Carryover/B.A.B.s)| Project Name: ESP - Asset Management| OCA Code: 514347||Obj. Level 1: 06|Obj. Level 3: 6649| Amount: $45,000.00
Dept./Div. 47-02| Fund: 514| Subfund: 001| OCA Code: 472417|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $9,000.00|
SECTION 5: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.