Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with E.L. Robinson in the amount of up to $300,000.00 for the Bridge Rehabilitation - General Engineering (2012) contract.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to perform various engineering, design, technical and surveying services for all divisions in the department. The projects developed under this program are typically small to moderate size improvements and would include a significant emphasis on work associated with bridges.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bridge Rehabilitation - General Engineering (2012) contract. The project was formally advertised on the Vendor Services web site from November 15, 2012, to December 6, 2012. The city received seven (7) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on December 10, 2012.
Company Name City/State Majority/MBE/FBE/ASN /PHC
E.L. Robinson Engineering of Ohio, Co. Columbus, Ohio MAJ
URS Corporation Columbus, Ohio MAJ
American Structurepoint Columbus, Ohio MAJ
Columbus Engineering Consultants Columbus, Ohio ASN
Jones-Stuckey, Ltd. Columbus, Ohio MAJ
DLZ, Ohio Worthington, Ohio ASN
Mannik & Smith Group Columbus, Ohio MAJ
E.L. Robinson Engineering of Ohio, Co. received the highest score by the evaluation committee and will be awarded the Bridge Rehabilitation - General Engineering (2012) contract.
Searches in the System for award Management (Federal) and the Findings for Recovery list (State) produced no findings against E.L. Robinson Engineering of Ohio, Co.
2. CONTRACT COMPLIANCE
E.L. Robinson Engineering of Ohio, Co. contract compliance number is 311725058 and expires 1/18/14.
3. FISCAL IMPACT
Funding for this contract is available within the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the Director of Public Service to enter into contract with E.L. Robinson Engineering of Ohio, Co. for engineering, design, technical, and surveying services in connection with the Bridge Rehabilitation - General Engineering (2012) contract; to authorize the expenditure of up to $300,000.00 from the Streets and Highways G.O. Bonds Fund for this contract; and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering, design, technical, and surveying services required by capital improvement projects undertaken by the Department of Public Service; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract E.L. Robinson Engineering of Ohio, Co. for the provision of engineering, design, technical and surveying services described above in the amount of up to $300,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should authorized immediately so that funding can be made available for necessary engineering, design, technical, and surveying services for capital improvement projects; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with E.L. Robinson Engineering of Ohio, Co. for the Bridge Rehabilitation - General Engineering (2012) contract for engineering, design, technical, and surveying services in an amount of up to $300,000.00.
SECTION 2. That for the purpose of paying the cost of this contract the sum of up to $300,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-100000 / Bridge Rehabilitation / 06-6682 / 704301 / $300,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.