Explanation
Background: Various City and non-profit offices are located in office space at the city-owned building located at 1393 E. Broad Street. This legislation authorizes the Director of Finance and Management to make various expenditures for labor, materials, and equipment in conjunction with various minor facility improvements that are unplanned but will be necessary for the proper operation of the 1393 E. Broad Street office building. These minor renovations are not part of the renovation project for the relocation of the City's Equal Business Opportunity Office. Work may include any type of minor renovation including but not limited to upgrades of electrical service, lighting, plumbing, security, fire alarm, communication, and HVAC systems. All work will be done in accordance with the competitive bidding provisions of the Columbus City Codes.
Fiscal Impact: This ordinance amends the 2013 Capital Improvment Budget and authorizes an appropriation increase to account for lease revenue income that has come from various sources into the fund. This legislation authorizes the expenditure of up to $50,000.00 for the cost of renovations necessary for the proper operation of the 1393 E. Broad Street office building. Sufficient funding is available in the 1393 E. Broad St. Lease Fund.
Emergency Justification: Emergency action is requested so that funding for various unexpected capital eligible expenses for the proper operation of the 1393 E. Broad Street office building can be made available as soon as possible.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to increase appropriation in the 1393 E. Broad St. Lease Fund; to authorize the Director of Finance and Management to enter into various contracts or establish purchase orders necessary for various facility renovations at the city-owned office building located at 1393 E. Broad Street; to authorize the expenditure of up to $50,000.00 from the 1393 E Broad St Lease Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget to account for lease revenue; and
WHEREAS, it is necessary to increase appropriation within the 1393 E. Broad St. Lease Fund to account for lease revenue; and
WHEREAS, various unexpected facility renovations will likely become necessary at the city-owned office building located at 1393 E. Broad Street; and
WHEREAS, an Auditor's Certificate is necessary to establish funding for the cost of these renovations; and
WHEREAS, funding is available for these purchases within the 1393 E. Broad St. Lease Fund;
WHEREAS, an emergency exists in the usual daily operation of the City, in that it is immediately necessary to make funding available for various capital eligible expenses for the proper operation of the 1393 E. Broad Street building thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget be amended as follows:
FUND 748
Project Name/Project No./Current Authority/Revised Authority/Difference
1393 E. Broad St. Lease/ 590701-100000 (General Perm Imp Carryover)/ $130,707/$149,590/$18,883
SECTION 2. That the sum of $148,214.34 be and is hereby appropriated from the unappropriated balance of the 1393 S. Broad St. Lease Fund, Fund 748, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31,2013 as follows:
Fund/Project No./Project Name/O.L.01/03 Codes/OCA Code/Amount
748 / 590701-100000 / Unallocated Balance / 06-6620 / 457701 / $148,214.34
SECTION 3. That the Director of Finance and Management be and is hereby authorized to enter into various contracts or to establish purchase orders for the purchase of labor, materials, and equipment will likely become necessary for facility renovations to ensure proper operation of the City's 1393 E. Broad Street building and such work may include any type of minor renovation including but not limited to upgrades of electrical service, lighting, plumbing, security, fire alarm, communication, and HVAC systems.
SECTION 4. That the expenditure of $50,000.00, or so much thereof as may be necessary, be and is hereby authorized from Capital Project: 590701-100000, 1393 E Broad St Lease fund to pay the cost thereof. All work will be done in accordance with the competitive bidding provisions of the Columbus City Codes. City Council recognizes this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands its passage will give the Finance and Management Director the final decision in determination of the lowest most responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate these contracting decisions to the Director of Finance and Management.
Capital Project: 590701 - 100000
Capital Project Description: 1393 E Broad St Lease
Funding Source: General Perm Imp Carryover
Fund: 748-000
OCA: 457701
OL3: 6620
Amount: $50,000.00
SECTION 5. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, most responsive and responsible vendor(s) to the Director of Finance and Management and authorizes .
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.