Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify an engineering agreement with CDM Smith Inc. for professional engineering services for the Wastewater Treatment Facilities Instrumentation and Control (I&C) Integration and Programming Team project. The services to be provided are professional engineering and technical services necessary for the DPU's SCADA, Telemetry, and Process Control Systems. The actual project specific detailed design and construction will generally be accomplished by others. CDM Smith, Inc. will provide technical and engineering assistance to the City as requested, during the design and construction efforts.
Amount of additional funds to be expended: $711,635.00
2013 Original Contract (current) $349,988.00
2014 Current Modification #1 $711,635.00
2015 Future Modification #2 $500,000.00
2016 Future Modification #3 $500,000.00
Estimated Total $2,061,623.00
Reasons additional goods/services could not be foreseen:
This Contract Modification No. 1 is a continuation of the services included within the existing contract's scope of service and was anticipated as the project progressed.
Reason other procurement processes are not used:
This Contract Modification No. 1 was planned and anticipated, and so stated in the original contract's legislation. It is a planned continuation of the services originally included within the existing contract's scope of service.
How cost of modification was determined:
A cost proposal was provided by CDM Smith, Inc. and reviewed by the Division of Sewerage and Drainage and was deemed acceptable. The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal.
2. SCOPE OF WORK for this project will consist of the following tasks: (1) Project Management; (2) Project Development Assistance; (3) Project Integration; (4)
Project Integration to Servers; (5) Intra-Site Integration; (6) Daily Engineering and Technical Support; and (7) Training.
3. PROJECT TIMELINE: The timeline for this contract is for the initial contract award in 2013; with three annual modifications anticipated in 2014, 2015, and 2016. The projected contract end date is for late 2016 or early 2017.
2013 Original Contract (current) $349,988.00
2014 Current Modification #1 $711,635.00
2015 Future Modification #2 $500,000.00
2016 Future Modification #3 $500,000.00
Estimated Total $2,061,623.00
4. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
5. CONTRACT COMPIANCE NO: 04-2473650 | MAJ | Exp. 04/02/2016
6. ECONOMIC IMPACT: The performance of this project's activities to provide engineering and technical services for CIP's at DPU facilities will help them maintain peak operational performance. If left unperformed, the required work could become larger and more expensive and that could produce a major impact to the budget. No community outreach is considered for this project.
7. FISCAL IMPACT: This legislation authorizes the transfer within and the expenditure of $711,635.00 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and an amendment to the 2014 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to enter into a planned modification to an engineering agreement with CDM Smith Inc. for professional engineering services for the Wastewater Treatment Facilities Instrumentation and Control Integration and Programming Team project; to transfer within and expend $711,635.00 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2014 Capital Improvements Budget. ($711,635.00)
Body
WHEREAS, this ordinance is a modification of the original contract, EL014386; authorized by ordinance 0437-2013; passed April 01, 2013; executed by the Director June 27, 2013; approved the City Attorney June 28, 2013; and certified by the City Auditor on June 28, 2013; and
WHEREAS, this modification provides professional engineering and technical services necessary for the DPU's SCADA, Telemetry, and Process Control Systems; and
WHEREAS, a total expenditure of up to $711,635 is requested for this modification with a total expenditure to date of $1,061,623.00 from the Sanitary Sewer General Obligation Fund, Fund 664; and
WHEREAS, it is necessary for City Council to authorize the transfer within and the expenditure of funds from the Sanitary Sewer General Obligation Fund, Fund 664; and
WHEREAS, it is necessary to amend the 2014 Capital Improvements Budget; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify a professional engineering services agreement with CDM Smith for the WWTFs Facilities I&C Integration and Programming Team project, at the earliest practical date for the preservation of the public health, peace, property, safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify (Mod #1) a professional engineering services agreement with CDM Smith Inc., 8800 Lyra Drive, Suite 500, Columbus, Ohio 43240, for the WWTFs Facilities I&C Integration and Programming Team project, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $711,635.00 within the Sanitary Sewer General Obligation Fund, Fund 664 | Division of Sewerage and Drainage | Div. 60-05 | Obj. Lvl 3 6676;
FROM:
Proj. No. | Proj. Name | OCA | Amount
664 | 650333-100000 | WWTP's Ash Lagoons | 664333 | -$711,635.00
TO:
Proj. No. | Proj. Name | OCA | Amount
664 | 650348-100003 | Facilities I&C Integration and Program | 643483 | +$711,635.00
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $711,635.00 from the Sanitary Sewer General Obligation Bond Fund | Fund 664 | Div. 60-05 | Object Level Three 6676 in the following manner:
Proj. No. | Proj. Name | OCA | Amount
664 | 650348-100003 | Facilities I&C Integration and Program | 643483 | +$711,635.00
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein.
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | (Change)
664 | 650333-100000 | WWTP's Ash Lagoons (Carryover) | $972,495 | $260,860 | (-$711,635)
664 | 650348-100003 | Facilities I&C Integration and Program | $0 | $711,635 | (+$711,635)
SECTION 5. That the said firm, CDM Smith Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.