Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional design and construction services for the renovation of interior energy efficient lighting upgrades for the City of Columbus fire stations.
The original contract was authorized by Ordinance No. 1559-2009, passed December 9, 2009, in the amount of $122,000.00. The initial design work focused on a master plan and design for interior energy efficient lighting retrofits for up to twenty-eight stations; however, only sixteen stations could be completed due to the extensive nature of work to be performed. A modification was authorized by Ordinance No. 0546-2011, April 14, 2011, in the amount of $55,000.00 and was for the design services for an additional twelve fire stations, but did not include construction administration services. This modification will authorize construction administration services for these twelve fire stations.
Advanced Engineering Consultants, Ltd. has institutional knowledge of the project and produced the original design plans. It is practical and cost effective for the coordination and continuity of the project to use them for the design modifications. Prices already established in the contract were used to determine the cost of this modification, and they were the initial lowest and most responsive and responsible bidder; however, monies were not available.
Funding for this project is available from the Energy Efficiency and Conservation Block Grants (EECBG) Program, under the American Recovery and Reinvestment Act (ARRA) of 2009, which represents a Presidential priority to deploy the cheapest, cleanest, and most reliable energy technologies available - energy efficiency and conservation - across the country.
Advanced Engineering Consultants, Inc. Contract Compliance No. 31-1612308 expiration date June 17, 2012.
Emergency Action is requested so that the renovations to be undertaken can begin as soon as possible, and to complete the provisions of the grant under which this project has been funded.
Fiscal Impact: The amount of the original contract was $122,000.00. The cost of the first modification was $55,000.00. The cost of this modification is $50,000.00. The total cost of this contract is $227,000.00. The Federal Grant does not require any local match, and there are no other City monies budgeted or planned for this project.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional services for the design and construction of interior energy efficient lighting upgrades for City of Columbus fire stations; to authorize the expenditure of $50,000.00 from the Energy Efficiency and Conservation Block Grant; and to declare an emergency. ($50,000.00)
Body
WHEREAS, Ordinance No. 1559-2009, passed December 9, 2009, authorized the original contract for professional services for the design and construction of interior energy efficient lighting upgrades for up to twenty-eight (28) City of Columbus fire stations; and
WHEREAS, Ordinance No. 0546-2011, passed April 14, 2011, authorized the contract to be modified for design and construction services for an additional twelve fire stations; and
WHEREAS, it is necessary to modify the contract with Advanced Engineering Consultants, Ltd. for professional services for the design and construction of interior energy efficient lighting upgrades for City of Columbus fire stations; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to modify a contract with Advanced Engineering Consultants, Ltd. for professional services for the design and construction of interior energy efficient lighting upgrades for the City of Columbus fire stations and to do so as quickly as possible in order to meet the provisions of the Federal ARRA funds and to realize the benefits of interior energy efficient lighting upgrades; thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to modify a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional services for the design and construction of interior energy efficient lighting upgrades for City of Columbus fire stations.
SECTION 2. That the expenditure of $50,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved to expended from the Department of Finance and Management, Department: 45-50, Fund 220, Grant number 459106, Object Level One 06, Object Level Three 6625, OCA Code 459110.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.