Explanation
The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Light Duty Trucks for the Division of Sewerage and Drainage. This purchase has been approved by the Division of Fleet Management and will replace the following brass tag items: 24322, 24421, 24681, 24683, 26668, 21874/21875, 21876/21883, 21903, 21966, 21985, 23262, 23528/21504, 23554, 23596, 23599, 23711, 23713 and 26667. This purchase includes two expansion units that has been approved by the Director of Finance, Fleet Management and the Director of Public Utilities. Contingency funds are being added due to rising costs for equipment. A transfer is needed between object classes within the Stormwater Operating Fund in order to reallocate funds for this purchase.
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency due to the rising costs, short ordering window and long lead times for equipment delivery.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00, per 329.19(g): George Byers Sons, Inc., PA004790/PO235894-1, Light Duty Trucks, expires 6/30/24.
SUPPLIER: George Byers Sons, Inc., Vendor #006008 MAJ (FID #31-4139860), Expires 12/3/22 (pending update)
FISCAL IMPACT: $1,051,100.00 is budgeted and needed for this purchase. There is sufficient budget authority available in the 2023 Stormwater Operating Fund Budget to fund the transfer needed, which totals $18,000.00.
$275,520.00 was spent in 2022
$286,064.00 was spent in 2021
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for Light Duty Trucks for the Division of Sewerage and Drainage with George Byers Sons, Inc.; to authorize the transfer of $18,000.00 between object classes in the Stormwater Operating Fund; and to authorize the expenditure of $817,100.00 from the Sewerage System Operating Fund and $234,000.00 from the Stormwater Operating Fund; and to declare an emergency. ($1,051,100.00)
Body
WHEREAS, the Purchasing Office established PA004790 for the purchase of Light Duty Trucks with George Byers Sons, Inc.; and
WHEREAS, the Division of Stormwater has a need to transfer $18,000.00 between object classes within the 2023 Stormwater Operating Fund budget. Funds for the transfer have been identified and are available in Object Class 01 (Personnel); and
WHEREAS, it is necessary to authorize the expenditure of up to $817,100.00 from the Sewerage System Operating Fund and $234,000.00 from the Stormwater Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of Light Duty Trucks with George Byers Sons, Inc. due to rising costs, short ordering window and long lead times for equipment delivery; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of Light Duty Trucks with George Byers Sons, Inc. for the Division of Sewerage and Drainage.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the transfer of $18,000.00 or so much thereof as may be needed is hereby authorized between object classes within Fund 6200- Stormwater Operating Fund per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $1,051,100.00 or so much thereof as may be needed, be and is hereby authorized $817,100.00 in Fund 6100 Sewerage System Operating Fund and $234,000.00 in Fund 6015 Stormwater Operating Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.