Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor, Co. in the amount of $60,796.35; to encumber funds with the Design and Construction Division for inspection, testing, and prevailing wage coordination services in the amount of $10,120.00; all in connection with the Broad Meadows Overhead Street Lighting Project.
The project consists of Street Lighting Improvements for Broad Meadows consists of the installation of street lighting in the area of West of High Street, on Broad Meadows Blvd. This installation will consist of the installation of overhead wood street lighting poles with 100 watt, 480 volt HPS luminaires. Construction is anticipated to begin in early summer of 2013.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four (4) bids on February 27, 2013. These bids were received from: U.S. Utility - $60,796.35, Complete General - $64,842.25, Jess Howard - $67,890.74, Lafayette Electric - $181,055.05.
The lowest and best bid was from U.S. Utility Contractor , Co. for $60,796.35. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
FISCAL IMPACT: This project includes $70,916.35 for Overhead Street Light Improvements as directed by the Project Engineer, which will be paid from the Electricity Primary Bond Fund.
Emergency legislation is being requested so that construction of the street lights may commence at the earliest time available and to allow for construction to occur during the summer months so that the schedule will not have any interruptions.
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 34-1606689, expires: 5/31/2014, FBE.
Title
To authorize the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor, Co. for the Broadmeadows Overhead Street Light Project for the Division of Power; to authorize the expenditure of $70,916.35 within the Electricity Primary Bond Fund and to declare an emergency. ($70,916.35).
Body
WHEREAS, four (4) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on February 27, 2013 for the construction of the Broad Meadows Overhead Street Lighting Project; and
WHEREAS, U.S. Utility Contractor, was selected as the lowest, responsive, responsible, and best bidder; and
WHEREAS, there is sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract to provide overhead street lighting in the Broad Meadows area of Columbus; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary for Council to authorize the Director of Public Utilities to enter into a contract with U.S. Utility Contractor Co for a construction contract for the Broadmeadows Overhead Street Light Project at the earliest practical date for the preservation of the public health, peace, property, safety and welfare; now, therefore,
SECTION 1. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Broad Meadows Overhead Street Lighting Project with the lowest and best bidder, U.S. Utility Contractor, Co., 3115 E. 17th Ave., Columbus, OH 43219; in the amount of $60,796.35 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Design and Construction Division; and to pay up to a maximum amount of $70,916.35.
SECTION 5. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 6. That for the purpose of paying the cost of the construction contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-07, Fund 553, Project 670778-100000, Object Level One 06, Object Level Three 6625, OCA Code 553778, Amount $70,916.35.
SECTION 7. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.