Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order to Arrow Energy to purchase jet fuel for the Police Division helicopters based on the current universal term contract. Helicopters are used to patrol the airspace above the City of Columbus and will be flying an average of 500 hours per month. This purchase of jet fuel will permit the helicopters to continue full operations through February 2012.
Bid Information: Based on contract FL004198 in accordance with the response to Solicitation SA003093, a universal term contract was established with Arrow Energy, Inc.
Contract Compliance No.: 38-2872167, expires 11/10/2012
Emergency Designation: Emergency legislation is requested so that jet fuel may be ordered as soon as practical to keep the Police helicopters flying normal flight hours.
FISCAL IMPACT: This ordinance authorizes an expenditure of $118,917.00 for the purchase of jet fuel from the 2011 General Fund operating budget for use by the Division of Police helicopters. Approximately $248,000.00 was budgeted in the Division of Police's 2011 General Fund Budget for jet fuel. The Division of Police has already encumbered the entire amount budgeted in the 2011 General Fund operating budget for fuel. Due to higher than anticipated fuel costs, additional funds are needed to purchase fuel through February, 2012. Total amount expended in 2010 for jet fuel was $259,105.00.
Title
To authorize and direct the Finance and Management Director to establish a purchase order with Arrow Energy, Inc. for the purchase of jet fuel for the Division of Police from an existing universal term contract, to authorize the expenditure of $118,917.00 from the General Fund; and to declare an emergency. ($118,917.00)
Body
WHEREAS, contract FL004198 established an universal term contract with Arrow Energy, Inc.; and
WHEREAS, there is a need to fly turbine helicopters for the patrol of the airspace for the City of Columbus; and
WHEREAS, a contract was awarded to Arrow Energy, Inc. for the purchase of jet "A" fuel in accordance with the terms and conditions of universal term contract FL004198; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to issue a purchase order for jet fuel for the Police Helicopters for the preservation of the public health, peace, property, safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to establish a purchase order with Arrow Energy, Inc. for the purchase of jet "A" fuel for the Division of Police, Department of Public Safety, based on the universal term contract with Arrow Energy, Inc.
SECTION 2. That the expenditure of $118,917.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
|DIV 30-03 | FUND 010 | OBJ LEVEL (1) 02 | OBJ LEVEL (3) 2248 | OCA 300707|
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.