Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with WSP USA Inc. (formerly known as Parsons Brinckerhoff, Inc.) to add additional funds for design of the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project.
Ordinance 1824-2014 authorized the Director of Public Service to enter into a professional services contract with WSP USA for the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project. This project includes completion of the Project Development Process (PDP) for the first of multiple phases of improvements to the N. Hamilton Road corridor from Morse Road to SR-161, and intersecting arterial roadways, geared toward increasing vehicular capacity, extending bikeway facilities, and completing gaps in the pedestrian system.
Ordinance 2611-2015 authorized the Director of Public Service to execute a planned contract modifation in the amount of $785,723.44. This amount was the difference between the original design fee for the project and the amount the department was able to originally fund.
This ordinance authorizes the Director of Public Service to modify the contract in the amount of $150,000.00. This is an unplanned modification that is necessary to complete final plans and cover the cost of additional work requested during the Stage 3 review of the project. This modification will including changes to lighting, traffic surveillance cameras, driveways, and waterworks. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $1,000,000.00 (EL016820, Ord. 1824-2014)
The total of Modification No. 1: $785,723.44 (EL017621, Ord. 2611-2015)
The total of Modification No. 2: $150,000.00 (This Ordinance)
The contract amount including all modifications: $1,935,723.44
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against WSP USA Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for WSP USA is CC000455 and expires 6/01/20.
3. FISCAL IMPACT
Funding in the amount of $150,000.00 was budgeted for this project as part of the $3,150,000.00 in the Department of Public Service 2018 Capital Improvement Budget, Fund 7704 (Streets and Highways Bond Fund), project P530103-100054 (Arterial Street Rehabilitation - Hamilton Road - 161 to Morse Road - Phase A), Voted 2016 Debt SIT Supported.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare of the travelling public.
Title
To authorize the Director of Public Service to enter into a contract modification with WSP USA in connection with the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project; to authorize the expenditure of up to $150,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($150,000.00)
Body
WHEREAS, contract no. EL016820 with WSP USA Inc., in the amount of $1,000,000.00, was authorized by ordinance 1824-2014; and
WHEREAS, modification no. 1, EL017621, in the amount of $785,723.44, was authorized by ordinance 2611-2015; and
WHEREAS, it has become necessary to modify the contract in an amount up to $150,000.00 and provide additional funds for the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, funding for the acquisition will come from Fund 7704, the Streets and Highways Bond Fund, Project P530103 (Arterial Street Rehabilitation), Voted 2016 Debt SIT Supported, and the use of these funds is contingent upon the 2018 bond sale proceeds being deposited later this month; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into a contract modification with WSP USA to prevent delays in the project schedule, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with WSP USA Inc. (formerly known as Parsons Brinckerhoff, Inc.), Two Miranova Place, Suite 450, Columbus, Ohio 43215, for the Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A project in an amount of up to $150,000.00.
SECTION 2. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100054 (Arterial Street Rehabilitation - Hamilton Road from SR 161 to Morse Road - Phase A), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.