Explanation
Background: This legislation authorizes the Finance and Management Director to modify a contract for the Facilities Management Division with Physical Planning Technologies, LTD (PPT) for server hosting for a Comprehensive Municipal Capital Planning and Asset Management System. The original contract for PPT was authorized by Ordinance 0603-2005, passed July 20, 2005. It was to provide a software application for a Capital Planning Management System, as well as training and software support. This modification will allow the Facilities Management Division to exercise an option within the contract with PPT to host the database on PPT's servers for a one-year period. This one-year period will begin when PPT and the Finance and Management Director mutually agree that the database is sufficiently populated with data. The Facilities Management Division attempted to access server space with the Technology Department, but it was determined that this would not be cost-effective.
Emergency action is requested so that proper management of city capital and operational projects is not delayed.
Fiscal Impact: The amount of this modification is $36,000.00. Funding is available in the 2005 General Fund budget. Physical Planning Technologies Ltd. Contract Compliance Number 98-0400011, exp. 02/18/2008. The amount of the original contract was $480,070.00, therefore with this modification the new contract amount will be $516,070.00.
Title
To authorize the Finance and Management Director to modify a contract for the Facilities Management Division with Physical Planning Technologies, LTD, for server hosting for a Comprehensive Municipal Capital Planning and Asset Management System, to authorize the expenditure of $36,000.00 from the General Fund, and to declare an emergency. ($36,000.00).
Body
WHEREAS, Ordinance 0603-2005, passed July 20, 2005, authorized the Facilities Management Division to enter into contract with Physical Planning Technologies, LTD for a Municipal Capital Planning and Asset Management System, and
WHEREAS, it is necessary for the Finance and Management Director to modify a contract with Physical Planning Technologies, LTD in order to provide server hosting for a Comprehensive Municipal Capital Planning and Asset Management System, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Physical Planning Technologies, LTD for server hosting for a Comprehensive Municipal Capital Planning and Asset Management System, so that there is no further delay in this project, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract with Physical Planning Technologies, LTD for one year of server hosting for a Comprehensive Municipal Capital Planning and Asset Management System.
SECTION 2. That the expenditure of $36,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07, Fund: 010, OCA Code: 450044, Object Level 1: 03
Object Level 3: 3336, Amount: $36,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.