Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Conie Construction Co., in the amount of $2,030,919.00; to encumber funds with the Design & Construction Division for inspection, testing and prevailing wage coordination services in the amount of $297,663.00; for the Sylvan Avenue Area Water Line Improvements Project, Division of Power and Water Contract Number 1131.
This project consists of installing and rehabilitating approximately 9,000 linear feet of 6-inch and 8-inch water lines.
The goal of this project is to replace or rehabilitate water lines that have a high break frequency and, in some cases, increase the size of currently under-sized water lines. Replacement of these water lines and will decrease burden on water maintenance operations. The new lines constructed under this project should eliminate the pattern of frequent water line breaks and improve Department revenue through reducing unbilled water loss.
The Neighborhood Liaison(s) will be contacted and informed of this project.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened seven bids on November 9, 2011. Bids were received from: Conie Construction Co. - $2,030,919.00; Underground Utilities, Inc. - $2,072,741.00; John Eramo & Sons, Inc. - $2,087,519.83; Darby Creek Excavating, Inc. - $2,094,071.05; Danbert Inc. - $2,152,560.19; George J. Igel & Co., Inc. - $2,316,622.22; and Fields Excavating, Inc. - $2,696,339.36.
The lowest, most responsive and responsible bid was from Conie Construction Co. in the amount of $2,030,919.00. Their Contract Compliance Number is 31-0800904 (expires 11/16/12, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Conie Construction Co.
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Conie Construction Co. for the Sylvan Avenue Area Water Line Improvements Project; to provide for payment of inspection, material testing and related services to the Design & Construction Division; to authorize a transfer and expenditure of $2,328,582.00 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2011 Capital Improvements Budget. ($2,328,582.00)
Body
WHEREAS, seven bids for the Sylvan Avenue Area Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on November 9, 2011; and
WHEREAS, the lowest, most responsive and responsible bid was from Conie Construction Co. in the amount of $2,030,919.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the Sylvan Avenue Area Water Line Improvements Project; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Conie Construction Co. for the Sylvan Avenue Area Water Line Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Sylvan Avenue Area Water Line Improvements Project with the lowest, most responsive and responsible bidder, Conie Construction Co., 1340 Windsor Avenue, Columbus, Ohio 43211; in the amount of $2,030,919.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Design & Construction Division and to pay up to a maximum amount of $297,663.00.
SECTION 2. That the City Auditor is hereby authorized to transfer $2,328,582.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
606 | 690006-100000 (carryover) | Hoover Res. Erosion Ctrl | 606006 | -$128,893.24
606 | 690236-100021 (carryover) | River South Ph II | 663121 | -$150.00
606 | 690359-100001 (carryover) | S. Wellfield Exp. CW-106 | 642900 | -$250,000.00
606 | 690421-100000 (carryover) | Watershed Prot. Easements | 606421 | -$328,520.00
606 | 690428-100001 (carryover) | DRWP Cap. Inc.-Det. Design | 664281 | -$1,621,018.76
606 | 690236-100030 (carryover) | Sylvan Ave. W.L. Imp's | 623630 | +$2,328,582.00
SECTION 3. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
606 | 690006-100000 (carryover) | Hoover Res. Erosion Ctrl | $128,894 | $0 | -$128,894
606 | 690236-100021 (carryover) | River South Ph II | $17,150 | $17,000 | -$150
606 | 690359-100001 (carryover) | S. Wellfield Exp. CW-106 | $250,000 | $0 | -$250,000
606 | 690421-100000 (carryover) | Watershed Prot. Easements | $328,520 | $0 | -$328,520
606 | 690428-100001 (carryover) | DRWP Cap. Inc.-DD | $29,065,631 | $27,444,612 | -$1,621,019
606 | 690236-100030 (carryover) | Sylvan Ave. W.L. Imp's | $0 | $2,328,583 | +$2,328,583
SECTION 4. That the expenditure of $2,328,582.00 is hereby authorized for the Sylvan Avenue Area Water Line Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690236-100030 (carryover), Object Level Three 6629, OCA Code 623630.
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.