Explanation
This ordinance will authorize the appropriation, transfer and expenditure of $275,000.00 in conjunction with the purchase of Recreation and parks Equipment. This ordinance will establish an auditor's certificate and authorize the expenditures for maintenance equipment for the Recreation and Parks Department.
All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. The equipment list below provides estimates only.
In order to have all the equipment available for the removal of Emerald Ash damaged and other large trees, it is necessary to authorize this expenditure to have the funding and approval complete when the bidding has been finalized.
Competitive bids will be solicited and opened by the Purchasing Office for the following pieces of equipment:
Item Estimated Cost
Log Truck $260,000.00
1 Ton Van with aerial Lift $ 15,000.00 (Balance paid from AC031864)
Fiscal Impact:
$275,000.00 is required and budgeted in the Recreation Permanent Improvement Fund 747 to meet the financial obligations of these various expenditures.
Title
To authorize the appropriation, transfer and expenditure of $275,000.00 within the Recreation and Parks Permanent Improvement Fund for materials in conjunction with removal of emerald ash borer damaged trees; to authorize the Director of Finance and Management to enter into various contracts for the purchase of equipment and vehicles for the Recreation and Parks Department; to authorize the expenditure of $275,000.00 from the Recreation and Parks Permanent Improvement Fund; to establish an auditor's certificate in the amount of $275,000.00 for the purchases listed within this legislation. ($275,000.00)
Body
WHEREAS, the Purchasing Office will solicit competitive bids to acquire various equipment and vehicles for the Recreation and Parks Department; and
WHEREAS, funding is available for these purchases from unallocated balances within the Recreation and Parks Permanent Improvement Fund 747; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and he hereby is authorized to enter into contracts as listed within this legislation on behalf of the Recreation and Parks Department.
SECTION 2. That the purchase of equipment and vehicles, through the City of Columbus Purchasing system, is necessary for use for existing operation, and future removal of damaged trees.
SECTION 3. That the 2011 Capital Improvement Budget authorized by ordinance 0266-2011 be and is hereby amended due to additional revenue from the sale of assets and cash transferred in by ordinance 1254-2011 from proceeds received by FEMA:
Fund / Project / Project Name /OCA/ Current / Change / Amended
747 / 747999-100000 / Unallocated Balance / $104,500.00 (Carryover) / $161,540.00 (Carryover) / $266,040.00
747 / 510017-100000 / Park and Playground Development/ $108,601.00 (Carryover) / $5,281.00 (Carryover) / $113,882.00
SECTION 4. That the 2011 Capital Improvement Budget authorized by ordinance 0266-2011 be and is hereby amended to provide sufficient authority for this project as follows:
Fund / Project / Project Name /OCA/ Current / Change / Amended
747 / 747999-100000 / Unallocated Balance / $266,040.00 (Carryover) / ($186,119.00) (Carryover) / $79,921.00
747 / 510017-100000 / Park and Playground Development/ $113,882.00 (Carryover) / ($88,882.00) (Carryover) / $25,000.00
747 / 510040-100000 / Recreation and Park Equipment / $0.00 (Carryover) / $275,000.00 (Carryover) / $275,000.00 (Carryover)
SECTION 5. That the amount of $260,393.61is hereby appropriated to the Recreation and Parks Permanent Improvement Fund, as follows:
FundType Dept. Fund Project No. Level 3 OCA Code Amount
Cap. Proj. 51-01 747 747999-100000 6621 900747 $186,118.48
FundType Dept. Fund Project No. Level 3 OCA Code Amount
Cap. Proj. 51-01 747 510017-100000 6621 640862 $74,275.13
SECTION 6. That the transfer of $275,000.00within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the proper project account for the purchase of equipment for the Recreation and Parks Department as follows:
FROM:
FundType Dept. Fund Project No. Project Name Obj. Level 3 OCACode Amount
Cap. Proj. 51-01 747 747999 Unallocated 6621 900747 $186,118.48
FundType Dept. Fund Project No. Project Name Obj. Level 3 OCACode Amount
Cap. Proj. 51-01 747 510017-100000 Park & Playground 6621 640862 $88,881.52
Development
TO:
FundType Dept. Fund Project No. Project Name Obj. Level 3 OCACode Amount
Cap. Proj. 51-01 747 510040-100000 R&P-Equipment 6652 747040 $ 275,000.00
SECTION 7. That the expenditure of $275,000, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund No. 747, Dept. 51-01, Project No. 510040-100000 Recreation and Parks Equipment, Object Level 3 #6652, OCA Code 747040
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 10. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks and or the Director of Finance and Management.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowable by law