Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Monoceros Corp. doing business as Fashion Optical Displays for the purchase of optometry dispensary equipment to be installed at the West Side Family Health Center, to be located in the vicinity of 2300 West Broad Street. The City is currently designing the new Center and is expected to complete construction in spring/summer 2009.
Due to continuing price increases in optometry dispensary equipment, it was deemed prudent to purchase this equipment at such an early date. This procedure will allow the City to purchase all of the necessary medical equipment within the budget parameters.
The contract will include all necessary optometry dispensary equipment and storage. The City will purchase the equipment up-front and the contractor will store the equipment for the City in the interim between the purchase and the completion of the building.
Formal bids were solicited December 12, 2007, and returned December 27, 2007. One bidder responded: Monoceros Corp., in the amount of $18,745.00 for the optometry dispensary equipment and $90 per month for storage. Monoceros Corp. also requested that actual freight costs be paid at the time of delivery. The contract will include up to $3,500 for this expense. It is the recommendation of the Office of Construction Management to award the bid to Monoceros Corp. The total cost of this contract will be $23,365.00, assuming eighteen months of storage. Any amount less than that will be cancelled from the purchase order and revert back to the Health G.O. Bonds Fund.
Emergency action is requested to ensure the City receives this equipment at current market prices, avoiding future price increases.
Monoceros Corp. dba Fashion Optical Displays, Contract Compliance Number 94-2754930, expiration date 01/08/2010.
Fiscal Impact: The Capital Improvements Budget includes $7,600,000.00 for the West Side Family Health Center project. The cost of this contract is $23,365.00.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Monoceros Corp. for the purchase of optometry dispensary equipment to be installed at the West Side Family Health Center; to authorize the expenditure of $23,365.00 from the Health G.O. Bonds Fund; and to declare an emergency. ($23,365.00)
Body
WHEREAS, the City is in the process of designing a new West Side Family Health Center, to be located in the vicinity of 2300 West Broad Street, and
WHEREAS, the Purchasing Office, in conjunction with the Office of Construction Management, advertised formal bids for optometry dispensary equipment for said project, and
WHEREAS, the Office of Construction Management recommends that the City contract with Monoceros Corp. for the purchase of optometry dispensary equipment to be installed at the new West Side Family Health Center, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Monoceros Corp. for optometry dispensary equipment in order to ensure current market prices, avoiding future price increases, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Monoceros Corp. for the purchase of optometry dispensary equipment to be installed at the West Side Family Health Center, to be located in the vicinity of 2300 West Broad Street.
SECTION 2. That the expenditure of $23,365.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 50-01
Fund: 706
Project: 500504
OCA Code: 706504
Object Level 1: 06
Object Level 3: 6640
Amount: $23,365.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.