Explanation
BACKGROUND: This legislation requests approval to reallocate $430,000.00 from an existing Auditor's Certificate (AC028151) originally established for Universal Term Contracts (UTC) in the amount of $1,540,000.00 to a new Auditor's Certificate to fund NAPA, Sutphen, and Center City for the purchase of automotive parts, supplies, and accessories. AC028151 was established in Ordinance #0097-2008, passed by Columbus City Council on February 11, 2008, and authorized the Finance and Management Director to issue purchase orders for automotive parts, supplies, and accessories. These vendors were inadvertently omitted from the previous ordinance. Formal competitive bids were taken by the Purchasing Office and a Universal Term Contract is in place for the parts, supplies, and accessories from NAPA (NAPA CC# 580254510 expires 3/3/08) . Two purchase orders for Sutphen and Center City (Sutphen Corporation CC# 310671786 expires 3/3/10 and Center City International CC# 311048371 expires 9/30/08) authorized by this ordinance are awarded through the sole source procurement provisions of the Columbus City Codes. $430,000.00 is to be reallocated amongst NAPA, Sutphen, and Center City.
FISCAL IMPACT: The Finance and Management Department has a need to reallocate $430,000.00 from an existing Auditor's Certificate (AC028151) originally established for Universal Term Contracts (UTC) in the amount of $1,540,000.00 to a new Auditor's Certificate to fund NAPA, Sutphen, and Center City. This reallocation will not increase expenditures.
EMERGENCY: Emergency action is requested in order to ensure an uninterrupted supply of vehicle parts, supplies, and accessories, thereby keeping City owned vehicles in operation, including police cruisers and refuse collection equipment.
Title
To reallocate $430,000.00 from an existing Auditor's Certificate (AC028151) associated with Fleet Management Fund; to authorize the Finance and Management Director to issue a purchase order for automotive parts, supplies, and accessories for the Fleet Management Division per the terms and conditions of a Universal Term Contract; to authorize the Finance and Management Director to issue blanket purchase orders for the Fleet Management Division according to the Columbus City Codes provisions for sole source procurement; and to declare an emergency.
Body
WHEREAS, this legislation requests approval to reallocate $430,000.00 from an existing Auditor's Certificate (AC028151) associated with Fleet Management Fund, and
WHEREAS, a Universal Term Contract (UTC) with NAPA has been established through the formal competitive bid process by the Purchasing Office, and
WHEREAS, it is necessary for the Finance and Management Director to establish a purchase order per the sole source provisions requirements of the Columbus City Codes for Sutphen and Center City, and
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase automotive parts, supplies, and accessories for motorized equipment, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue various purchase orders for automotive parts, supplies, and accessories for the repair of approximately 3,200 city vehicles, keeping them operating, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer funds within the Fleet Management Services Fund as follows:
FROM:
AC: 028151 | Dept/Div: 45-05 | Fund 513 | Object Level 1: 2284 | OCA: 451347 | Amount: $430,000
TO:
AC: New | Dept/Div: 45-05 | Fund 513 | Object Level 1: 2284 | OCA: 451347 | Amount: $430,000
SECTION 2. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
NAPA - FL003593
CC# 580254510 expires 3/3/08
OEM Truck Parts
Object Level Three 2284
Contract expires - 5/31/2009
SECTION 3. That the sum of $340,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 2, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 02
Object Level 3: 2284
Amount: $340,000.00
SECTION 4. That the Finance and Management Director is authorized to establish blanket purchase orders with Sutphen Corporation (CC# 310671786 expires 3/3/10) and Center City International (CC# 311048371 expires 9/30/08) for parts per the sole source procurement provisions of the Columbus City Codes, 329.07(e).
SECTION 5. That the sum of $90,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 4, is hereby authorized to be expended as follows:
Division: 45-05
Fund: 513
OCA Code: 451347
Object Level 1: 02
Object Level 3: 2284
Amount: $90,000.00
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.