Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with K & W Roofing Inc. for the Compost Maintenance Building Roof Replacement project, CIP #650234-100108, in an amount up to $362,682.00.
This is a contract for roof renovations of the Compost Facility Maintenance Building. The work for which consists of cleaning and surface preparation of a standing seam metal roof, coating application, repairs and miscellaneous flashing replacement and other such work as may be necessary to ensure that the building is watertight.
The Community Planning Area is “59- Southwest”.
TIMELINE: All work shall be substantially complete within Ninety (90) days calendar days of the Notice to Proceed, with final completion to occur within One Hundred Twenty (120) days calendar days. The City anticipates issuing a Notice to proceed on or about September 1, 2023.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
Roof renovations of a failed roofing system provide watertight environmental controls to the important building components housed in the structure. Removal and replacement of the failed equipment, electronic and electrical components, would be a major impact to the budget. No community outreach or environmental factors are considered for this project.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bid Express websites from 3/28/2023 through 5/3/2023. Two bids were received:
Name C.C. No. Exp. Date________City/State Status
General Maintenance and Engineering Co CC-006022 1/3/2025 Columbus, OH MAJ
K & W Roofing Inc. CC-005699 8/31/2024 Columbus, OH WBE
General Maintenance and Engineering Co was the low bid but were deemed non-responsive since they did not meet the MBE/WBE requirements for the project. The K & W Roofing Inc.’s bid was deemed responsive and their certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
K & W Roofing Inc.’s contract compliance number is CC-005659 and expires 8/31/24. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against K & W Roofing Inc.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 8% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 8% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the bid documents for this contract.
As part of their proposal, K & W Roofing Inc., a City of Columbus WBE certified business, has proposed the following two subcontractors to perform contract work:
Company Name City/State ODI Certification Status
AHC Inc. Columbus, Ohio MAJ
Maxwell Lightning Protection Dayton, Ohio MAJ
The certification of the above companies was in good standing at the time the bid was awarded.
6. PRE-QUALIFICATION STATUS
K & W Roofing Inc. and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
Funding in the amount of $362,682.00 is available and appropriated within the Sanitary Bond Fund, Fund 6109, for this project expenditure.
8. EMERGENCY DESIGNATION
Emergency designation is requested for this ordinance so roof repairs can be made as soon as possible, preventing further roof damage and causing additional expense to make repairs.
Title
To authorize the Director of the Department of Public Utilities to enter into a construction contract with K & W Roofing for the Compost Maintenance Building Roof Replacement project; to authorize the expenditure of up to $362,682.00 for the project; and to declare an emergency. ($362,682.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Compost Maintenance Building Roof Replacement project; and
WHEREAS, two bids for the Compost Maintenance Building Roof Replacement project were received and opened on 5/3/23; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction services contract with K & W Roofing Inc. for the Compost Maintenance Building Roof Replacement project; and
WHEREAS, it is necessary to expend funds of up to $362,682.00 to pay for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to execute the contract so repairs can be made as soon as possible to prevent further roof damage causing additional expense to make repairs, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction services contract for the Compost Maintenance Building Roof Replacement project with K & W Roofing Inc., 4299 Lockbourne Industrial Parkway, Columbus, OH 43207, in an amount up to $362,682.00, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 2. That the appropriation and expenditure of up to $362,682.00, or so much thereof as may be needed, is hereby authorized in per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures are authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes this Ordinance.