Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and increase funds to an existing contract with COMSYS in accordance with the terms and conditions established in the original master agreement. Also, this ordinance authorizes the appropriation and transfer of cash between projects within the Information Services Capital Improvement Fund (Build America Bond Fund- B.A.B.), and will amend the 2010 Capital Improvements Budget (CIB), passed April 14, 2010, Ordinance # 0564-2010.
This contract modification is needed to provide funds to continue with the current hourly work schedule and avoid a delay in services of migration of the existing content into a redesigned and more usable web site, utilizing a new Ektron Content Management System. Passage of this ordinance will allow for additional funding in the amount of $50,000 to cover project costs that are anticipated to be incurred for months July and August for continued services between the City of Columbus and COMSYS, for the purpose of enhancing and updating the city's current web environment and "e-Gov" services (data migration, enterprise architecture, portal architecture services and usability services).
On April 22, 2010 the Columbus City Council approved and passed Ordinance #0062-2010 that allowed for an extension of contracts EL009350 (which replaces EL007539) and EL009952, which also extended the contract coverage period from April 30, 2010 through April 30, 2011. This modification will allow a $50,000 increase in funds and the Department of Technology to continue receiving services and other necessary deliverables, and provide additional hours needed to support the e-Gov project.
FISCAL IMPACT:
During years 2007 through 2009, the Department of Technology expended $435,141.53 with COMSYS for professional and related services associated with the e-Gov project. Approval of this ordinance will allow for additional funding in the amount of $50,000, bringing the aggregate contract total amount to $485,141.53 for all services, deliverables and maintenance.
Funding for this ordinance has been identified as follows: a transfer of funds from the Enterprise System Project (470047) to the e-Gov Project (470050) within the Information Services Capital Improvement Fund (Build America Bonds - B.A.B).
EMERGENCY: Emergency designation is requested to continue with the original project plan/schedule and to avoid interruption in the performance of services necessary in the usual daily operation of the Department of Technology.
CONTRACT COMPLIANCE :
COMSYS #75-1300240, Expiration Date: 02/23/2011
Title
To authorize the Director of the Department of Technology to modify and increase an existing contract with COMSYS; to authorize the transfer of appropriation and cash between projects in the Information Services Capital Improvement Fund; to amend the 2010 Capital Improvement Budget; to authorize the expenditure of $50,000.00 from the Information Services Capital Improvement Fund; and to declare an emergency ($50,000)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify and increase a contract, associated with purchase order EL009952, previously authorized through ordinance #1390-2009, passed by Columbus City Council on December 14, 2009; extended under ordinance #0062-2010 passed April 22, 2010, with COMSYS, in accordance with the terms and conditions established in the original master agreement; and
WHEREAS, passage of this ordinance will allow the Department of Technology to continue receiving services and other necessary deliverables associated with the e-Gov Project, as agreed by the City of Columbus and COMSYS, in accordance with the original terms and conditions of the original contract (EL009350, which replaced EL007539), through April 30, 2011, in the amount of $50,000.00, with the funds being identified within the Information Services Capital Improvement fund, and
WHEREAS, this ordinance authorizes the appropriation and transfer of cash between projects within the Information Services Capital Improvement fund, and will amend the 2010 Capital Improvements Budget (CIB), passed April 14, 2010, Ordinance #0564-2010, to accommodate for the additional expenditure authorized by this ordinance, and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary for the Director of the Department of Technology to modify and increase the funds to an existing contract with COMSYS for related professional services associated with the e-Gov project; and to ensure that this project is not delayed, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized and directed to modify and increase an existing contract with COMSYS in the amount of $50,000 in accordance with the terms and conditions established in the original master agreements, related to completing the e-Gov Initiative Project without interruption. Also, this ordinance authorizes the appropriation and transfer of cash from another project within the Information Services Capital Improvement fund, and will amend the 2010 Capital Improvement Budget (CIB), passed April 14, 2010, Ordinance #0564-2010, to accommodate for the additional expenditure authorized by this ordinance.
SECTION 2: That the City Auditor is hereby authorized and directed to transfer funds and appropriations within the Information Services Capital Improvement Fund as follows:
From:
Dept./Div: 47-02 Fund: 514 Subfund: 003 Project Number: 470047-100002
Project Name: Enterprise System Project-Security Program OCA Code: 514247 Amount: $50,000.00
To:
Dept./Div: 47-02 Fund: 514 Subfund: 003 Project Number: 470050-100000 Project Name: E-Gov OCA Code: 514050 Amount: $50,000.00
SECTION 3: That the 2010 Capital Improvement Budget is hereby amended as follows for this expenditure:
Department of Technology, Information Services Dept./Div. 47-02
For both projects within Information Services Capital Improvement Fund #514/ Subfund:003 - Build America Bonds (B.A.B.)/ Unvoted Carryover:
Project Name/ |Current CIB | Revised CIB | $ Change |
Number | Authority | Authority | Amount |
Enterprise System Project
Security Program /
470047-100002 | $ 233,200 | $ 183,200 | -$50,000 |
E-Gov:
470050-100000 | $ 0 | $ 50,000 | +$50,000 |
SECTION 4: That paying for the cost of this project, the expenditure, in an amount not to exceed $50,000 or as much thereof as may be necessary is hereby authorized to be expended as follows:
Dept./Div: 47-02 Fund: 514 Subfund: 003 Project Name: E-Gov Project Number: 470050-100000 OCA Code: 514050 Obj Level 1: 06 Obj Level 3: 6655 Amount: $50,000 - Comsys.
SECTION 5: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.