Explanation
BACKGROUND: The Department of Public Safety, Division of Police, needs to purchase fifty (50) Panasonic Arbitrator 360 video camera systems to be installed into police cruisers. The Division of Police is installing sixty-two (62) cameras in the newest police cruisers that were put into service this year. These fifty (50) will replace old VHS cameras that are installed in other cruisers. This project will enable public safety officers to share voice and video information within minutes of recording the data. This purchase will be funded by the 2008 COPS Grant and will be purchased in accordance with the terms and conditions of an existing Universal Term contract with Insight Public Sector.
Bid Information: The Purchasing Office has set up a universal term contract with Insight Public Sector for the purchase of digital video cameras and accessories under contract FL004640.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Insight Public Sector's # is 363949000 expires 2/19/2012.
FISCAL IMPACT: This ordinance authorizes an expenditure of $231,257.50 from the General Government Grant Funds (2008 COPS) for the purchase of fifty (50) video camera systems from Insight Public Sector. There is no financial impact on the General Fund operating budget for this purchase since the purchase will be made with grant funds.
Emergency Designation: Emergency legislation is requested so that the camera systems can be installed into police cruisers as soon as possible.
Title
To authorize and direct the Director of Finance and Management to issue a purchase order from an existing UTC with Insight Public Sector for the purchase of digital video camera systems for the Division of Police, to authorize the expenditure of $231,257.50 from the General Government Grant Fund; and to declare an emergency. ($231,257.50)
Body
WHEREAS, the Department of Public Safety, Division of Police, needs to purchase fifty (50) new digital video camera systems; and
WHEREAS, the city has an universal term contract with Insight Public Sector for the purchase of digital video camera systems; and
WHEREAS, the funding source for this purchase will come from the 2008 COPS Grant; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order for the purchase of fifty (50) video camera systems, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Insight Public Sector for the purchase of fifty (50) video camera systems for the Division of Police on the basis of the City's universal term contract number FL004640.
SECTION 2. That the expenditure of $231,257.50, or so much thereof as may be needed, be and same is hereby authorized as follows:
| DIV 30-03 | FUND 220 | OBJ LEV (01) 06 | OBJ LEVEL (03) 6647 | OCA 338097 | GRANT 338097
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect from and after the earliest period allowed by law.