Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Lithko Restoration Technologies, LLC for the renovation of the 98-102 North Front Street parking garage.
During the next phase of the Downtown Campus construction project, approximately 275 existing parking spaces located around City Hall, 109 North Front Street, and Ludlow Alley will be permanently lost. Therefore, the renovation of the 98-102 North Front Street parking garage will allow the City to provide convenient, safe, and secure replacement parking to support its core operations. The garage contains nearly 400 spaces, of which approximately 90 are currently assigned for parking of Public Safety vehicles. The renovation will include, but is not limited to, the renovation of the concrete columns, soffits and parking decks of the parking garage.
Formal bids were solicited and eight companies submitted bids on August 17, 2010 as follows (0 MBE, 0 FBE):
Lithko Restoration Technologies, LLC. $1,959,060.00
Boone Concrete Restoration $2,094,000.00
Ram Construction Services $2,324,676.00
Carl Walker Construction, Inc. $2,429,546.00
Nathan Contracting, LP $2,499,888.00
Golf Acquisition Group, LLC $3,072,750.00
Structural Group Inc. $3,080,169.00
Graciano Corporation $3,998,000.00
The Office of Construction Management recommends that the bid be awarded to the most responsive and responsible bidder, Lithko Restoration Technologies, LLC.
Emergency action is requested as it is immediately necessary to begin renovation work of the garage, thereby allowing for full occupancy of the garage in compliance with the City's timeline for consolidation.
Lithko Restoration Technologies, LLC. Contract Compliance No. 01-0817704, expiration date 01/20/2012.
Fiscal Impact: A current unencumbered cash balance of $411,400.00 is available from the Gov'l B.A.B.'s (Build America Bonds). This ordinance also cancels the remaining balance on AC031099, in the amount of $695,237.00 and a portion of the remaining balance on AC031254, in the amount of $600,000.00 so that cash will be available for this project. An additional $252,423 will be transferred within the Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Lithko Restoration Technologies, LLC. for the renovation of the 98-102 North Front Street parking garage; to authorize the City Auditor to cancel the balances on existing Auditor's Certificates; to amend the 2010 Capital Improvement Budget; to authorize transfers between projects within the Safety Voted Bond Fund; to authorize the expenditures totaling $1,959,060.00 from the Gov'l B.A.B.'s (Build America Bonds), the Construction Management Capital Improvement Fund, and the Safety Voted Bond Fund; and to declare an emergency. ($1,959,060.00)
Body
WHEREAS, it is necessary for the renovation of the 98-102 North Front Street parking garage to occur; and
WHEREAS, it is necessary to amend the 2010 Capital Improvement Budget; and
WHEREAS, it is necessary to transfer funds within the Safety Voted Bond Fund; and
WHEREAS, formal bids were solicited and eight companies submitted bids; and
WHEREAS, Lithko Restoration Technologies, LLC. is the most responsive, responsible, and best bidder for said renovation; and
WHEREAS, an emergency exists in the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Lithko Restoration Technologies, LLC. for the renovation of the 98-102 North Front Street parking garage, allowing for full occupancy of the garage in compliance with the City's timeline for consolidation and relocation of other City parking functions, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Lithko Restoration Technologies, LLC. for the renovation of the 98-102 North Front Street parking garage.
SECTION 2. That the City Auditor is authorized to cancel the remaining balance on an existing AC031099, in the amount of $695,237.00 and a portion of the balance on AC031254, in the amount of $600,000.00 so that cash will be available for this project.
SECTION 3. That the 2010 Capital Improvements Budget is hereby amended as follows to facilitate the expenditures authorized in Section 5:
Project/Project # CIB CIB Amount Revised
30-02 Support Services Complex/320017-100001 $2,500,000 $1,900,000
30-03 Police Facility Renovation/330021-100000 $1,611,200 $1,358,777
30-03 Downtown Implementation/450006-100001 $0 $852,423
SECTION 4. That the City Auditor is hereby authorized and directed to transfer funding within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-02 | Fund: 701 | Project Number 320017-100001 |Project Name -Support Services Complex |OCA Code:711702 | Amount: $600,000.00
Dept/Div: 30-03 | Fund: 701 | Project Number 330021-100000 |Project Name -Police Facility Renovation |OCA Code:713321 | Amount: $252,423.00
TO:
Dept/Div: 30-03 | Fund: 701 | Project Number 450006-100001 |Project Name -Downtown Implementation Plan |OCA Code:710601| Amount: $852,423.00
SECTION 5. That the expenditure of $1,959,060.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-01
Fund: 746
Project: 450006-100001
OCA Code: 746006
Object Level 1: 06
Object Level 3: 6620
Amount: $411,400.00
Division: 45-01
Fund: 733
Project: 450006-100001
OCA Code: 733006
Object Level 1: 06
Object Level 3: 6620
Amount: $695,237.00
Division: 30-03
Fund: 701
Project: 450006-100001
OCA Code: 710601
Object Level 1: 06
Object Level 3: 6620
Amount: $852,423.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.