Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with Glaus, Pyle, Schomer, Burns, and DeHaven Inc. (GPD Group) in the amount of up to $310,000.00 for the Roadway - General Engineering 2025 - 1 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources that are necessary to perform professional engineering and survey services as well as provide technical expertise for the Department to complete its capital budget commitments. The contract will be a task order contract funded with an initial appropriation of $310,000. The contract may be modified as additional funding becomes available.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for two Roadway - General Engineering 2025 contracts. The intent was to award the two highest scoring consultants separate contracts. The project was formally advertised on the Vendor Services and Bonfire web sites from May 28, 2025, to June 25, 2025. The City received Nine (9) responses. A proposal from E.P Ferris was deemed non-responsive due to their not meeting all required ODOT pre-qualification categories. The remaining proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on July 18, 2025. The responding firms were:
Company Name City/State Majority/MBE/WBE/VET/EBE/LGBTBE/SLBE
AECOM technical Services Columbus, OH MAJ
GPD Group Columbus, OH MAJ
A. Morton Thomas and Associates Dublin, OH MAJ
E. P. Ferris & Associates, Inc. Columbus, OH MAJ
DLZ Ohio, Inc. Columbus, OH MBE
Michael Baker International, Inc. Columbus, OH MAJ
Prime AE Group, Inc. Cincinnati, OH MAJ
Lochmueller Group, Inc. Columbus, OH MAJ
Woolpert, Inc. Columbus, OH MAJ
GPD Group received the highest score by the evaluation committee and will be awarded the Roadway - General Engineering 2025 - 1 contract. Prime AE Group, Inc. received the second highest score by the evaluation committee and will be awarded the Roadway - General Engineering 2025 - 2 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against GPD Group.
The certification of GPD Group was in good standing at the time the bid was awarded. All other associated subcontractor certifications were in good standing at the time the bid was awarded.
As part of their bid GPD Group has proposed the following 4 subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
CAP-STONE & Associates Columbus, OH MAJ
2LMN, Inc. Columbus, OH MBE
Kimley-Horn and Associates, Inc. Columbus, OH MAJ
Kramb Dublin, OH MAJ
2. CONTRACT COMPLIANCE INFORMATION
GPD Group’s contract compliance number is CC006560 and expires 6/23/2027.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2025 Capital Improvement Budget and transfer of funds is necessary to align funding for these project expenditures. Funds are appropriated.
Title
To amend the 2025 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of the Department of Public Service to enter into contract with Glaus, Pyle, Schomer, Burns, and DeHaven Inc., for the Roadway - General Engineering 2025 - 1 project; and to authorize the expenditure of $310,000.00 from the Streets and Highways Bond Fund. ($310,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to implement the Roadway - General Engineering 2025 - 1 project; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - General Engineering 2025 -1 project; and
WHEREAS, GPD Group submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with GPD Group for the provision of professional engineering consulting services described above in the amount of up to $310,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2025 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to authorize an expenditure of up to $310,00.00 from the Streets and Highways Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P440005 - 100000 / UIRF - Urban Infrastructure Recovery Fund (Voted Carryover) / $3,458,147.00 / ($160,000.00) / $3,298,147.00
7704 / P530163 - 100030 / SSC-CVE – OBU System Integrator (Voted Carryover) / $291,930.00 / ($150,000.00) / $141,930.00
7704 / P530161 - 100233 / Roadway - General Engineering 2025-1 (Voted Carryover) / $0.00 / $310,000.00 / $310,000.00
SECTION 2. That the transfer of $160,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704, (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P440005 - 100000 (UIRF - Urban Infrastructure Recovery Fund), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530161 - 100233 (Roadway - General Engineering 2025 -1), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $150,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704, (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530163 - 100030 (SSC-CVE – OBU System Integrator), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530161 - 100233 (Roadway - General Engineering 2025 -1), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of the Department of Public Service be and is hereby authorized to enter into a professional services contract with Glaus, Pyle, Schomer, Burns, and DeHaven Inc., at 1801 Watermark Drive, Suite 210 Columbus, OH 43215, for the Roadway - General Engineering 2025 -1 project in the amount of up to $310,00.00.
SECTION 5. That the expenditure of $310,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), in Dept-Div 5912 (Design and Construction), Project P530161 - 100233 (Roadway - General Engineering 2025-1), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.