Explanation
BACKGROUND: The Department of Public Safety, Division of Police, upgraded its Automated Fingerprint Identification System (AFIS) in 2005 with Morpho Trak Inc. (formerly Sagem Morpho Inc.). The Division of Police uses this technology for fingerprint identification. The Division of Police entered into a new maintenance contract under provisions of sole source procurement, effective December, 1, 2008, which included the option to renew for four (4) additional, one (1) year terms (ORD 0631-2008). This ordinance is requesting funding for maintenance for the remaining eight months of the current contract, effective March 1, 2010 to February 28, 2011 (year 2 of 5), in the amount of $287,743.38. The first four months of the contract ($143,047.60) was encumbered under the authority of Ordinance 1253-2010, passed 9/29/2010.
Bid Information: N/A
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: Morpho Trak Inc. 33-0154789, expires 10/06/2011
Emergency Designation: Emergency legislation is necessary so that Police may continue to check fingerprints utilizing the existing technology and contractor.
FISCAL IMPACT: This ordinance authorizes an expenditure of $287,743.38 to fund the remaining eight months of the current contract with Morpho Trak Inc. for maintenance of the Automated Fingerprint Identification System (AFIS). Ordinance 1253-2010 authorized $143,047.60 from the General Fund and Seizure Fund for the first four months of the contract. In 2009, $516,615.17 was expended from the General Fund and grant funds for a 15 month maintenance contract from December 1, 2008 through February 28, 2010.
Title
To authorize and direct the Director of Public Safety to extend the current contract with Morpho Trak, Inc. for the Division of Police's Automated Fingerprint Identification System (AFIS); to authorize the expenditure of $287,743.38 from the General Fund; and to declare an emergency. ($287,743.38)
Body
WHEREAS, the Division of Police needs to extend and encumber funding to pay for the remaining eight months of the current maintenance contract for the Automated Fingerprint Identification System (AFIS); and
WHEREAS, the AFIS system is an invaluable tool for law enforcement in the identification of fingerprints; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to extend and encumber funds to pay the contract for maintenance of the AFIS system for the immediate preservation of the public peace, property, health, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to extend and increase the funds necessary to continue services under the current contract for the remainder of the term for the Automated Fingerprint Identification System (AFIS) for the Division of Police, Department of Public Safety.
SECTION 2. . That the expenditure of $287,743.38, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03 | FUND 010 | OBJ LEV (01) 03 | OBJ LEV (03) 3372 | OCA 300798 | AMOUNT $287,743.38
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.