Explanation
BACKGROUND:
A. Need: The Division of Support Services is in need of establishing a purchase order for the replacement of 800MHz radio equipment located in five (5) Police and Fire communications towers throughout the Columbus area and for the construction of a new 375 ft. tower to enhance radio coverage in the North Corridor of the City. The City of Columbus has been awarded funding in the amount of $5.75 million to implement this project from the Urban Area Security Initiative (UASI) Grant for Franklin County. This equipment will enhance interoperability communications throughout the area.
B. Bid Information: Motorola, Inc., is the original contractor for the 800 MHz System and the only provider of this equipment.
C. Contract Compliance Number: Motorola, Inc. #361115800
D. Emergency Designation: Emergency designation is requested. This is a complex and time-consuming project; Urban Area Security Initiative (UASI) grant funding requires a completion date of November 30, 2005.
FISCAL IMPACT: Funding for this project is from the Urban Area Security Initiative (UASI) Grant for Franklin County.
Title
To authorize and direct the Director of Finance to establish a purchase order for the replacement of 800MHz radio equipment located in five (5) Police and Fire communications towers throughout the Columbus area and for the construction of a new 375 ft. tower to enhance radio coverage in the North Corridor of the City in accordance with the provisions of sole source procurement, to authorize the expenditure of $5,750,000 from the Urban Area Security Initiative (UASI) Grant and to declare an emergency. ($5,750,000).
Body
WHEREAS, the responsibility of the Police and Fire Communications System will continue to be that of the Department of Public Safety, Division of Support Services; and,
WHEREAS, the Division of Support Services has a need to establish a purchase order for the replacement of 800MHz radio equipment located in five (5) Police and Fire communications towers throughout the Columbus area and for the construction of a new 375 ft. tower to enhance radio coverage in the North Corridor of the City; and,
WHEREAS, Motorola, Inc. is the only know provider of this equipment; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to obtain 800 MHz radio equipment and build a 375 ft communications tower before the Urban Area Security Initiative (UASI) grant funding time restrictions which requires a completion date of November 30, 2005, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Finance be and is herby authorized to establish a purchase order with Motorola, Inc. for the purchase of 800 MHz radio equipment and to build a 375 ft. communications tower.
Section 2. That this agreement is made in accordance with the provisions of Section 329.06(a) of the Columbus City Code.
Section 3. That for the purpose stated in Section 1 hereof, the expenditures of $5,750,000, or so much thereof as may be needed, is hereby authorized from:
DIVISION FUND OBJECT LEVEL 3 OCA CODE GRANT
3002 220 6644 # 324002 # 324002
AMOUNT $5,750,000.00
Section 4. That for reasons stated in the preamble hereto, which is herby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.