Explanation
The Director of Public Utilities entered into a contract with SimplexGrinnell LP, to provide Security System Maintenance, Monitoring and Inspection, and the Annual Inspection Plus purchase of Access Control software at the Sewer Maintenance Operation Center locations of 1250 Fairwood Avenue and 1388 Emig Road; and for the performance of inspections, diagnostic tests and repairs for all accessible peripheral devices currently connected to the facility life safety systems at the Jackson Pike and Southerly Wastewater Treatment Plants. These systems include the Fire Alarm Detection Systems, Fire Sprinkler Systems and the Backflow Preventer. The accessible peripheral devices shall be functionally tested in accordance with the NFPA 72, chapter 10, and manufacturer's recommended procedures. This agreement provides for the repair and necessary documentation to log all accessible components and devices, detector cleaning for fire alarm and detection systems, emergency service call and labor for the fire alarm will be provided 24 hours a day, 7 days a week, and panel and peripheral component replacement for the various electronic systems, including battery replacement.
While performing the necessary inspections, diagnostic tests and repairs for all accessible peripheral devices currently connected to the facility life safety systems, at the Southerly Wastewater Treatment Plant, it was discovered that there are an additional 26 Backflow Preventers located within the plant that had not been recorded and included in the original proposal costs for this contract. Due do this discovery, there is a need to modify and increase contract EL014561 to add the 26 additional Backflow Preventers to the contract and provide the necessary funding to cover the costs associated with properly maintaining this equipment.
This ordinance is being submitted in accordance with the Sole Source provisions of Columbus City Code 1959, Section 329.07 (e).
This contract covers a five-year period from July 1, 2013 through and including June 30, 2018. For each year of the five year contract, funds for the services shall be reviewed and expenditures shall be approved by Ordinance of City Council, and the appropriation and certification of funds by the City Auditor. The current year's agreement is for the period of July 1, 2013 through and including June 30, 2014. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
SUPPLIER: SimplexGrinnell LP (58-2608861-003) Expires 3-20-15
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is ADD $4,006.86. Total contract amount including this modification is $95,399.03.
2. Reason additional funds were not foreseen: These 26 Backflow Preventers were not known about at the time the original contract proposal was submitted.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. This equipment was installed by SimplexGrinnell LP and they are the sole provider of the monitoring, maintenance and diagnostic testing of the systems.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement. A Service Proposal Quote dated October 18, 2013 is attached.
FISCAL IMPACT: $4,006.86 is budgeted and available for this purchase.
$29,084.00 was spent in 2012
$24,057.00 was spent in 2011
Title
To authorize the Director of Public Utilities to modify and increase the Security System Maintenance, Monitoring and Inspection contract with SimplexGrinnell LP, for the Division of Sewerage and Drainage in accordance with the provisions of Sole Source procurement of the Columbus City Code, and to authorize the expenditure of $4,006.86 from the Sewer System Operating Fund. ($4,006.86)
Body
WHEREAS, the Department of Public Utilities has a contract with SimplexGrinnell LP for Security System Maintenance, Monitoring and Inspection services at various facilities of the Division of Sewerage and Drainage, and
WHEREAS, while performing the necessary inspections, diagnostic tests and repairs for all accessible peripheral devices currently connected to the facility life safety systems, at the Southerly Wastewater Treatment Plant, it was discovered that there are an additional 26 Backflow Preventers located within the plant that had not been recorded and included in the original proposal costs for this contract, and
WHEREAS, due do this discovery, there is a need to modify and increase contract EL014561 to add the 26 additional Backflow Preventers to the contract and provide the funding necessary to cover the costs of properly maintaining this equipment, and
WHEREAS, the vendor has agreed to modify and increase EL014561 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, SimplexGrinnell is the sole provider for the above mentioned services, therefore, this ordinance is being submitted in accordance with the Sole Source provisions of Columbus City Code 1959, Section 329.07 (e), and
WHEREAS, the Director of Public Utilities wishes to modify and increase the existing contract to provide the necessary funding for the costs associated with properly maintaining the 26 additional Backflow Preventers located at the Southerly Wastewater Treatment Plant; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase Contract No. EL014561 with SimplexGrinnell LP, for Security System Maintenance, Monitoring and Inspection services, to provide the necessary funding for the costs associated with properly maintaining the 26 additional Backflow Preventers located at the Southerly Wastewater Treatment Plant, in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage. Total amount of modification No. 1 is ADD $4,006.86. Total contract amount including this modification is $95,399.03.
SECTION 2. That the expenditure of $4,006.86 or so much thereof as may be needed, be and the same hereby is authorized from the Sewer System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract as follows:
OCA: 605063
Object Level 1: 03
Object Level 03: 3398
SECTION 3. That this modification is in accordance with the Sole Source provisions of Columbus City Code, 1959, Section 329.07 (e).
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.