Explanation
Background: The Refuse Collection Division utilizes 90 and 300-gallon containers in its mechanized collection system. These containers are distributed to new residences and are also used for replacement and in-fill purposes. The division also requires replacement parts for containers that are not covered by warranties. This legislation authorizes the Finance Director to establish purchase orders for the purchase of 90 and 300-gallon refuse containers and container parts for the Refuse Collection Division per the terms and conditions of existing citywide contracts as follows:
Toter, Incorporated (Contract #FL001039 Expiring February 12, 2005) (Total $241,307.05)
Quantity/ Item Purchased / Extended Cost
6,005 90-gallon Containers / $230,652.05
500 90-gallon Container Lids / $7,500.00
[lot] Miscellaneous Parts (wheel sets, fasteners, etcetera) / $3,155.00
Rotonics Manufacturing, Incorporated (Contract #FL001040 Expiring February 27, 2005) (Total $241,500.00)
Quantity/ Item purchased/ Extended Cost
1,250 300-gallon containers / $220,000.00
250 300-gallon container lids / $21,500.00
The total expenditure authorized within this ordinance is $482,807.05.
Toter, Incorporated's contract compliance number is 56-1362422 and expires January 16, 2007. Rotonics Manufacturing, Incorporated's contract compliance number is 36-2467474 and expires November 3, 2006.
Fiscal Impact: The Refuse Collection Division budgeted $10 million in the 2004 Capital Improvement Budget for refuse collection vehicles and containers. Approximately $4.7 million was new money from the July bond sale (the remaining bond proceeds repaid the Special Income Tax fund for previous collection vehicle and container purchases).
The division spent $832,560.00 in 2000, $241,705.23 in 2001, $1,341,355.20 in 2002, $330,485.00 in 2003 and $615,287.00 in 2004 (year-to-date) for refuse collection containers/container parts excluding this ordinance and pending Ordinance 1441-2004 (that provides for the purchase of 470 used containers from the Solid Waste Authority of Central Ohio (SWACO).
Emergency action is requested to expedite the receipt of these containers/container parts to continue uninterrupted refuse collection service to residents.
Title
To authorize the Finance Director to establish purchase orders with Toter, Incorporated, and Rotonics Manufacturing, Incorporated, for the purchase of mechanized collection containers and container parts for the Refuse Collection Division per the terms and conditions of existing citywide contracts; to authorize the expenditure of $482,807.05 from the 1995, 1999 Voted Mechanized Refuse Collection Equipment Fund, and to declare an emergency. ($482,807.05)
Body
WHEREAS, the Refuse Collection Division has determined the need for additional 90-gallon and 300-gallon refuse collection containers and container parts for use in its operations; and
WHEREAS, citywide term contracts with Toter, Incorporated, and Rotonics Manufacturing, Incorporated, exist for the purchase of said needed containers and container parts; and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division, Public Service Department, in that it is immediately necessary to purchase these containers and container parts to continue uninterrupted refuse collection service to residents, thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and hereby is authorized to establish a purchase order in the amount of $241,307.05 with Toter, Incorporated, 841 Meacham Road, Statesville, North Carolina 28677 for the purchase of 6,005 90-gallon containers ($38.41 each), 500 90-gallon container lids ($15.00 each) and miscellaneous parts ($3,155.00) in accordance with the terms and conditions of universal term contract FL001039 established for this purpose.
SECTION 2. That the Finance Director be and hereby is authorized to establish a purchase order in the amount of $241,500.00 with Rotonics Manufacturing, Incorporated, 736 Birginal Drive, Bensenville, Illinois 60106 for the purchase of 1,250 300-gallon containers ($176.00 each) and 250 300-gallon container lids ($86.00 each) in accordance with the terms and conditions of universal term contract FL001040 established for this purpose.
SECTION 3. That to pay the cost of the aforementioned purchase orders, the expenditure of $482,807.05, or so much thereof as may be needed, be and hereby is authorized from Fund 703, the 1995, 1999 Voted Refuse Collection Fund, Department No. 59-02, Public Service Department, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6651, OCA code 644419 and Project 520001.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.