Explanation
BACKGROUND: This ordinance authorizes the Director of Recreation and Parks to modify and extend a contract with Kone, Inc. for required maintenance and service of elevator units in various city facilities that require annual maintenance under the purview of the Recreation and Parks Department.
Formal bids (SA002929) were received from three companies on June 17, 2008 for Elevator Maintenance and Services Agreement for various City facilities under the purview of the Recreation and Parks Department. The contract was awarded to the most responsive and responsible and best bidder, Kone, Inc.
This legislation authorizes the first of five (5) renewal options. It is in the best interest of the City to exercise that option with Kone, Inc. as the best, responsible, and responsive bidder and proven quality provider of these necessary services. The current contract will expire August 31, 2009.
Required maintenance and services on elevators are necessary to maintain the State of Ohio Elevator Operating Certificate and ensuring no disruption in service, thereby protecting the safety of the public elevator users.
Kone, Inc. Contract Compliance Number 36-2357423, is active to 7/15/2010.
FISCAL IMPACT: The cost of the 2008 contract was $16,800.00, plus $3,200.00 fixed contingency for a grand total of $20,000.00. The 2008 contract was set up to fund the elevator service to eight locations for the twelve month period ending August 31, 2009. Due to the renovations at the Whetstone Recreation Center last year a new elevator was added and will be included in this contract after the warranty period ends on August 31. The contract contains provisions for the addition of units.
The cost of the 2009 contract extension is $19,200.00, plus $2,800.00 fixed contingency for a grand total of $22,000.00. This expenditure is budgeted in the Recreation and Parks' Operating Fund 285.
Emergency action is requested so that required maintenance and service on elevators is not delayed, ensuring no disruption in service, thereby protecting the safety of elevator users.
Title
To authorize the Director of Recreation and Parks to modify and extend the contract with Kone, Inc. for required maintenance and services of elevator units in various city facilities under the purview of the Recreation and Parks Department; to authorize the expenditure of $22,000.00 from the Recreation and Parks Operating fund; and to declare an emergency ($22,000.00)
Body
WHEREAS, it is necessary to modify and extend the contract with Kone, Inc. for maintenance and service to the elevators at various locations; and
WHEREAS, said contract will provide service and maintenance in various city buildings and the addition of a new elevator under the purview of the Recreation and Parks Department; and
WHEREAS, Kone, Inc. is the most responsive, responsible, and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department, in that it is immediately necessary to authorize the Director of Recreation and Parks to enter into a contact with Kone, Inc. for the maintenance and service of elevators, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to modify an agreement with Kone, Inc. for maintenance and service of elevators under the purview of Recreation and Parks.
SECTION 2. That the expenditure of $22,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 51-10 / Fund: 285 / OCA Code: 510495 / Object Level 1: 3 /
Object Level 3: 3372 / Amount: $22,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.