Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $5,859,403.62 for the Town Street Improvement project and to pay construction inspection costs up to $585,940.36. This improvement includes the full depth replacement of Town Street with granite pavers, narrowing the existing roadway, and widening the sidewalks with tree lawns and trees. The estimated Notice to Proceed date is August 6, 2007. The construction of this project has been given until June 1, 2008 for the roadway to be completed and until October 15, 2008 for all landscaping items to be complete. The project is one of the public improvements being made in the River South District, and it sets a tone in this new neighborhood for improved pedestrian accommodation, walkability and livable streets. The project is largely being funded by federal earmarks, and is supplemented with various city funds for sewers, city electric work and other items not eligible for federal funding, but necessary to complete the project as designed.
The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. 18 bidders/suppliers were solicited ( 15 majority, 3 minority) and 2 bids were received (2 majority, 0 minority) and tabulated on July 10, 2007 as follows:
Trucco Construction Company, Inc. |
$5,859,406.62 |
Complete General Construction |
$7,859,727.70 |
|
|
Award is to be made to Trucco Construction Company, Inc. c.c. #31-1293605 (expiring 9/15/08), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested to allow immediate expenditure of the necessary funds so that construction may begin on August 6, 2007.
Fiscal Impact: This project is being funded from several sources. Federal Earmark funding in the amount of $3,000,000.00 funded at 100% and $1,033,767.21, which will require 20% ($206,753.44) match by the City leaving the grant amount of $827,013.77. The Transportation Division is funding $768,079.16, which is available in the Streets and Highway Improvement Fund, and the Division of Sewerage and Drainage will be funding $1,850,251.05, which is available within the Voted Sanitary Sewer Bond Fund ($1,785,239.06) and the Permanent Improvement Fund ($65,011.99).
Title
To authorize the Public Service Director to enter into a contract for the Transportation Division with Trucco Construction Company, Inc. for construction of the Town Street Improvement project; to authorize the transfer of funds and to appropriate funds within the Voted Sanitary Bond Fund and the Permanent Improvement Fund; to amend the 2007 Capital Improvement Budget; to authorize the transfer of funds between the Voted Sanitary Bond Fund, the Permanent Improvement Fund, the Streets and Highway Improvement Fund and The Federal-State Highway Engineering Fund; to appropriate $6,445,343.98 within the Federal-State Highway Engineering Fund; to authorize the expenditure of $6,445,343.98 from the The Federal-State Highway Engineering Fund for the Transportation Division; to authorize the assignment of a contract for the engineering and design of said project from the Columbus Downtown Development Corporation; and to declare an emergency. ($6,445,343.98)
Body
WHEREAS, bids were received on July 10, 2007, and tabulated on July 10, 2007, for the Town Street Improvement project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work my proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and is hereby authorized to enter into a contract with Trucco Construction Company, Inc. for the construction of the Town Street Improvement project in the amount of $5,859,403.62, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $585,940.36.
SECTION 2. That the City Auditor be and hereby is authorized to transfer $1,850,251.05 within Funds 664 and 671 as follows:
TRANSFER FROM:
Fund / Fund Name / Project Number / Project / Project Name / Object Level 01/03 Codes / OCA Code / Amount
664 / Voted Sanitary Sewer Bond Fund / 650600 / Franklin/Main Interceptor Rehab / 06/6600 / 651600 / $458,838.41
664 / Voted Sanitary Sewer Bond Fund / 650632 / Bulen Avenue / 06/6600 / 650632 / $12,313.92
664 / Voted Sanitary Sewer Bond Fund / 650691 / OSIS Downtown Odor Control / 06/6600 / 664691 / $46,574.50
664 / Voted Sanitary Sewer Bond Fund / 650698 / Sewer System I/I Elimination / 06/6600 / 664698 / $137,198.35
664 / Voted Sanitary Sewer Bond Fund / 650719 / Downtown Combined Area System Phase 1/ 06/6600 / 650719/ $89,000.00
664 / Voted Sanitary Sewer Bond Fund / 650720 / Downtown Combined Area System Phase 2/ 06/6600 / 650720/ $92,000.00
664 / Voted Sanitary Sewer Bond Fund / 650721 / Downtown Combined Area System Phase 3/ 06/6600 / 664721 / $79,000.00
664 / Voted Sanitary Sewer Bond Fund / 650723 / Downtown Combined Area System Phase 4/ 06/6600 / 664723 / $120,000.00
664 / Voted Sanitary Sewer Bond Fund / 650725 / Large Diameter Pipe Cleaning / 06/6600 / 664725 / $750,000.00
664 / Voted Sanitary Sewer Bond Fund / 664999 / Unallocated Balance Fund 664 / 06/6600 / 999664 / $313.88
671 / Permanent Improvement Fund / 650648 / Atwood Terrace/Akola Relief Sewer / 06/6600 / 671648 / $453.08
671 / Permanent Improvement Fund / 650649 / Atwood Terrace/ Weber Rd. Sewer / 06/6600 / 671649 / $453.08
671 / Permanent Improvement Fund / 650655 / Genessee Ave. Sanitary Relief / 06/6600 / 671655 / $520.50
671 / Permanent Improvement Fund / 650665 / Adena Brook Ravine San. Improve. / 06/6600 / 671665 / $15,000.00
671 / Permanent Improvement Fund / 671999 / Unallocated Balance Fd. 671 / 06/6600 / 999671 / $48,585.33
Total Transfer From: $1,850,251.05
TRANSFER TO:
Fund / Fund Name / Project Number / Project / Project Name / Object Level 01/03 Codes / OCA Code / Amount
664 / Voted Sanitary Sewer Bond Fund / 650732 / Town Street Sanitary Project / 06/6600 / 664732 / $1,785,239.06
671 / Permanent Improvement Fund / 650732 / Town Street Sanitary Project / 06/6600 / 671732 / $65,011.99
Total Transfer To: $1,850,251.05
SECTION 3. That the City Auditor be and hereby is authorized to transfer $1,850,251.05 within Funds 664 and 671 as follows:
TRANSFER FROM:
Fund / Fund Name / Project Number / Project / Project Name / Object Level 01/03 Codes / OCA Code / Amount
664 / Voted Sanitary Sewer Bond Fund / 650732 / Town Street Sanitary Project / 06/6600 / 664732 / $1,785,239.06
671 / Permanent Improvement Fund / 650732 / Town Street Sanitary Project / 06/6600 / 671732 / $65,011.99
Total Transfer from: $1,850,251.05
TRANSFER TO:
Fund / Fund Name / Project Number / Project / Project Name / Object Level 01/03 Codes / OCA Code / Amount
664 / Voted Sanitary Sewer Bond Fund / 650732 / Town Street Sanitary Project / 10/5501 / 664732 / $1,785,239.06
671 / Permanent Improvement Fund / 650732 / Town Street Sanitary Project / 10/5501 / 671732 / $65,011.99
Total Transfer To: $1,850,251.05
SECTION 4. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended as follows:
Fund / Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
664 / 650600 / Franklin/Main Interceptor Rehab / $6,268,887.00 / ($458,839.00) / $5,810,048.00
664 / 650632 / Bulen Avenue / $12,313.00 / ($12,313.00) / $0.00
664 / 650691 / OSIS Downtown Odor Control / $113,862.00 / ($46,575.00) / $67,287.00
664 / 650698 / Sewer System I/I Elimination / $156,803.00 / ($0.00) / $156,803.00
664 / 650719 / Downtown Combined Area System Phase 1 / $254,000.00 / ($89,000.00) / $165,000.00
664 / 650720 / Downtown Combined Area System Phase 2 / $262,000.00 / ($92,000.00) / $170,000.00
664 / 650721 / Downtown Combined Area System Phase 3 / $224,000.00 / ($79,000.00) / $145,000.00
664 / 650723 / Downtown Combined Area System Phase 4 / $342,000.00 / ($120,000.00) / $222,000.00
664 / 650725 / Large Diameter Pipe Cleaning / $750,000.00 / ($750,000.00) / $0.00
664 / 664999 / Unallocated Balance Fund 664 / $314.00 / ($314.00) / $0.00
671 / 650648 / Atwood Terrace/Akola Relief Sewer / $454.00 / ($454.00) / $0.00
671 / 650649 / Atwood Terrace/ Weber Rd. Sewer / $454.00 / ($454.00) / $0.00
671 / 650655 / Genessee Ave. Sanitary Relief / $0.00 / ($0.00) / $0.00
671 / 650665 / Adena Brook Ravine San. Improve. / $27,000.00 / ($15,000.00) / $12,000.00
671 / 671999/ Unallocated Balance Fd. 671 / $991,617.00 / ($48,586.00) / $943,031.00
664 / 650732 / Town Street Sanitary Project / $0.00 / $1,785,241.00 / $1,785,241.00
671 / 650732 / Town Street Sanitary Project / $0.00 / $65,015.00 / $65,015.00
SECTION 5. That the City Auditor be and hereby is authorized to transfer $768,079.16 within Fund 766 as follows:
TRANSFER FROM:
Fund / Fund Name / Project Number / Project / Project Name / Object Level 01/03 Codes / OCA Code / Amount
766 / Streets and Highway Improvement Fund / 530161 / Roadway Improvements / 06/6600 / 642728 / $768,079.16
TRANSFER TO:
Fund / Fund Name / Project Number / Project / Project Name / Object Level 01/03 Codes / OCA Code / Amount
766 / Streets and Highway Improvement Fund / 530161 / Roadway Improvements / 10/5501 / 642728 / $768,079.16
Total Transfer To: $768,079.16
SECTION 6. That the City Auditor be and hereby is authorized to transfer $2,618,330.21, ($1,850,251.05) DOSD and ($768,079.16) Transportation between Funds as
follows:
TRANSFER FROM:
Fund / Fund Name / Project Number / Project / Object Level 01/03 Codes / OCA Code / Amount
766 / Streets and Highway Improvement Fund / 530161 / Roadway Improvements / 10/5501 / 642728 / $768,079.16
664 / Voted Sanitary Sewer Bond Fund / 650732 / Town Street Sanitary Project / 10/5501 / 664732 / $1,785,239.06
671 / Permanent Improvement Fund / 650732 / Town Street Sanitary Project / 10/5501 / 671732 / $65,011.99
Total Transfer From: $2,618,330.21
TRANSFER TO:
Fund / Fund Name / Grant Number / Grant / Object Level 01/03 Codes / OCA Code / Amount
765 / Federal-State Highway Engineering Fund / 565186 / Town Street Bridge / 80/0886 / 599186 / $2,618,330.21
Total Transfer To: $2,618,330.21
SECTION 7. That from the unappropriated funds in the Sanitary Sewer Bond Fund 664 and in the Permanent Improvement Fund 671, Department 60-05 are hereby appropriated as follows:
Proj. # | Proj. Name | Fund # | OCA | OL3 | Amount
664999 | Unallocated Balance Fund 664 | Fund 664 | 999664 | 6600 | $313.88
650648 | Atwood Terrace/akola Relief Sewer | Fund 671 | 671648 | 6600 | $453.08
650655 | Genessee Ave. Sanitary Relief | Fund 671 | 671655 | 6600 | $520.50
671999 | Unallocaed Balance Fd. 671 | Fund 671 | 999671 | 6600 | $48,585.33
SECTION 8. That from the unappropriated monies in the Federal-State Highway Engineering Fund, Fund 765, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $6,445,343.98 be and hereby is appropriated to the Transportation Division, Dept/Div. No. 59-09, Object Level One Code 06, Object Level Three Code 6631, OCA 599186 and Grant 565186.
SECTION 9. That the monies appropriated in the foregoing Section 6 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 10. That for the purpose of paying the cost of the contract and inspection the sum of $6,445,343.98 or so much thereof as may be needed, is hereby authorized to be expended for the Transportation Division as follows Dept./Div. 59-09 Transportation Division, Dept./Div. 59-09:
Fund / Fund Name / Grant Number / Grant / Object Level 01/03 Codes / OCA Code / Amount
765 / Federal-State Highway Engineering Fund / 565186 / Town Street Bridge / 06/6631 / 599186 / $6,445,343.98
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That the Director of the Department of Public Service is authorized to enter into an agreement to accept the assignment of the engineering and design contract for the Town Street project from the Columbus Downtown Columbus Development Corporation.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.