Explanation
BACKGROUND: This ordinance authorizes the option to purchase Vaccines for the Columbus Public Health Department. The term of the proposed option contract will be through August 31, 2016 with the option to extend one additional one year period, subject to mutual agreement of both parties, in accordance with formal bid solicitation SA005193. The Vaccines are to be provided to patients of the Health Department. The Purchasing Office opened formal bids on December 5, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005193). Twenty-five bids (25) were solicted. Two bids were received.
The only bidder for items 2, 10, 11, and 19 did not meet requirements and is not recommended for award. No bids were received for item 3, and there was a discrepancy on the specifications for item 8, therefore these items will not be awarded.
The Purchasing Office is recommending award of one contract to the lowest responsive bidder:
Capital Wholesale Drugs Company, CC#314377882, Expiration: August 28, 2014.
Total Estimated Annual Expenditure: $280,000.00.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action Vaccines will not be available and the efforts of the Columbus City Health Department to administer to patients will be effected and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. The Columbus City Health Department will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Vaccines from Capital Wholesale Drug Company; to authorize the appropriation and expenditure of one (1) dollar to establish a contract from the Mail, Print Services, and UTC Fund; and to declare an emergency ($1.00)
Body
WHEREAS, the Columbus City Health Department has a need for Vaccines to dispense to patients; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 5, 2013 and selected the lowest responsive, responsible and best bid; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) encouraging economic development by improving access to City bid opportunities 3) providing an effective option contract for the Columbus City Health Department to efficiently maintain its supply chain and service to the public; and
WHEREAS, in order to ensure Vaccines are available and supplied as needed for patients and that the efforts of the Columbus City Health Department to dispense vaccines will not be interrupted, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Columbus City Health Department in that it is immediately necessary to enter into one contract for the option to purchase Vaccines thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Vaccines for patients of the Columbus City Health Department for the term ending August 31, 2016 with the option to extend for one additional one year period in accordance with Solicitation No SA005193 as follows:
Capital Wholesale Drug Company, Items: 1, 4, 5, 6, 7, 9, 12, 13, 14, 15, 16, 17, 18, and 20. Amount $1.00.
SECTION 2. To authorize the appropriation of $1.00 from the Mail, Print Services, and UTC fund: Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services, and UTC Fund; Organization Level 1: 45-01, Fund 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.