Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Aggressive Mechanical, Inc for the HVAC Upgrades - Adventure Center and Cleo Dumaree Project. The contract amount is $905,000.00, with a contingency of $93,000.00, for a total of $998,000.00. An additional $2,000.00 is being authorized for interdepartmental inspections and fees for a total of $1,000,000.00 being authorized by this ordinance.
This project is a continuation of departmental efforts to modernize end-of-life HVAC equipment throughout facilities in order to improve energy efficiency and user comfort. The scope includes controls upgrades at the Adventure Center in Franklin Park. It also includes replacement of the boiler and installation of low-speed high-velocity fans at Cleo Dumaree Athletic Complex.
Columbus Recreation and Parks received a $250,000.00 US Department of Energy (DOE) Infrastructure Investment and Jobs Act (IIJA) grant from the Ohio Department of Development, Office of Energy and Environment (OEE) - Energy Efficiency Program for Ohio Communities to execute this project, as authorized by Ordinance 0695-2024.
This project is the first of three phases to replace or upgrade antiquated HVAC control systems. These will improve operating efficiency of the facilities and allow them to be added to the department’s Niagara system for remote management.
Phase 1 includes the Adventure Center and Cleo Dumaree Athletic Complex. Phases 2 and 3 will include Whetstone Community Center, Dodge Community Center, Brentnell Community Center, the 1533 Alum Industrial Drive Complex, Blackburn Community Center, Barack Community Center, and Beatty Community Center.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on September 3, 2024 and received by the Recreation and Parks Department on October 8, 2024. Bids were received from the following companies:
Aggressive Mechanical, Inc (MAJ)
General Temperature Control (MAJ)
After reviewing the bids that were submitted, it was determined that Aggressive Mechanical, Inc was the lowest and most responsive bidder. Aggressive Mechanical, Inc and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Aggressive Mechanical, Inc
638 Greenlawn Avenue
Columbus, Ohio 43223
Russel Cochenour, 614-443-3280
Contract Compliance Number: 005668
Contract Compliance Expiration Date: July 10, 2026
Benefits to the Public: The improved environmental quality, increased systems reliability, and reduction in building energy use enabled by this project will allow the City to improve the quality of life for residents while meeting climate goals.
Community Input/Issues: The community has expressed support for the environmental initiatives driven by the Mayor's Climate Action Plan. This project and other HVAC efficiency improvement projects support that plan.
Area(s) Affected: Near East (56)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving operations and services to the citizens of Columbus.
Fiscal Impact: $1,000,000.00 is budgeted and available from within the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Aggressive Mechanical, Inc. for the HVAC Upgrades - Adventure Center and Cleo Dumaree Project; to authorize the transfer of $750,000.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2024 Capital Improvements Budget; and to authorize the expenditure of $1,000,000.00 from the Recreation and Parks Grant Fund and the Recreation and Parks Voted Bond Fund. ($1,000,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Aggressive Mechanical, Inc for the HVAC Upgrades - Adventure Center and Cleo Dumaree Project; and
WHEREAS, it is necessary to authorize the transfer of $750,000.00 from the Recreation and Parks Voted Bond Fund; and,
WHEREAS, it is necessary to authorize the amendment of the 2024 Capital Improvements Budget Ordinance 1907-2024 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $1,000,000.00 from the Recreation and Parks Grant Fund 2283 and Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with Aggressive Mechanical, Inc for the HVAC Upgrades - Adventure Center and Cleo Dumaree Project, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Aggressive Mechanical, Inc. for the HVAC Upgrades - Adventure Center and Cleo Dumaree Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $750,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2024 Capital Improvements Budget Ordinance 1907-2024 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects:
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511065-100000 / Lighting Improvements 2023-2024 (Voted Carryover) / $1,500,041 / $1,425,374 / ($750,000) / $750,041 / $675,374
Fund 7702 / P511040-202301 / HVAC Upgrades - Adventure Center and Cleo Dumaree (Voted Carryover) / $0 / $0 / $750,000 / $750,000 / $750,000
SECTION 7. That for the purpose stated in Section 1, the expenditure of $1,000,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.