Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with CTL Engineering, Inc., for the Marion Franklin Pool Replacement Project. The contract amount is $321,124.00, with a contingency of $125,000.00, for a total of $446,124.00 being authorized by this ordinance.
The Marion Franklin pool has been serving the community for more than 50 years and is in need of major renovations to improve its efficiency and safety. Demolition of the Marion Franklin Pool will begin at the end of the 2025 swim season and will reopen for the 2026 swim season. The project will include replacing the pool with a new multi-feature pool and renovating the existing bath house. These improvements will allow the pool to be more accessible to people of various ability levels along with implementing requests received during the public outreach activities of the Aquatic Capital Improvement Plan.
This contract includes services that are necessary to manage the construction, including inspections, testing services, and other required services to assure compliance with the contract documents prepared by the project engineer, Orchard, Hiltz, & McCliment, Inc. DBA OHM advisors.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status): Bids were advertised through Vendor Services and Bonfire, in accordance with City Code Section 329, on March 31, 2025 and received by the Recreation and Parks Department on April 28, 2025. Bids were received from the following companies:
CTL Engineering, Inc.
Anser Advisors
Concord Addis
Smoot Construction
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor were they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended CTL Engineering, Inc., be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline and project approach.
Principal Parties:
CTL Engineering, Inc.
2860 Fisher Road
Columbus, Ohio 43204
Ray Adams, (740) 438-8011
Contract Compliance Number: 004209
Contract Compliance Expiration Date: May 13, 2026
Emergency Justification: Emergency action is requested in order to keep the projct on schedule to be completed by the 2026 swim season.
Benefits to the Public: This project will benefit the public by improving an important recreational facility that has served the community for over 50 years. Improvements to our facilities provide significant benefits to the quality of life in the neighborhoods in which they are located.
Community Input/Issues: As part of the Columbus Recreation and Parks Aquatics Capital Improvement Plan, residents in this service area have been engaged through their Associations and Commissions.
Area(s) Affected: Far South (64)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving existing aquatics facilities and helping to ensure that facilities remain safe.
Fiscal Impact: $446,124.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this expenditure. The funds will not be available to the Recreation and Parks Department until the proceeds of the 2024-2025 bond sale are available at a future date. Therefore, it is necessary to certify the required funds against the General Fund 1000, Income Tax Set Aside Subfund 100099. Upon the sale of bonds, this will be reimbursed. There is a total of $446,124.00 available for this project.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with CTL Engineering, Inc., for the Marion Franklin Pool Replacement Project; to authorize the transfer of $446,124.00 between the General Fund Income Tax Set Aside Subfund and the Recreation and Parks Bond Fund; to authorize the appropriation of $446,124.00 in the Income Tax Set Aside Subfund and Recreation and Parks Voted Bond Fund; to authorize the expenditure of $446,124.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($446,124.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with CTL Engineering, Inc., for the Marion Franklin Pool Replacement Project; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended, with respect to the construction of the project described in this ordinance (the "Project"); and
WHEREAS, it is necessary to authorize the transfer of $446,124.00 between the General Fund 1000, Income Tax Set Aside Subfund 100099, and the Recreation and Parks Bond Fund, Fund 7702; and
WHEREAS, funds will need to be appropriated within the General Fund 1000, Income Tax Set Aside Subfund 100099 and within the Recreation and Parks Bond Fund, Fund 7702; and
WHEREAS, the City will reimburse the General Fund 1000, Income Tax Set Aside Subfund 100099; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregated principal amount of obligations which the City will issue to finance this project is presently expected not to exceed $446,124.00; and
WHEREAS, it is necessary to authorize the expenditure of $446,124.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with CTL Engineering, Inc., in order to keep the project on schedule to be completed by the 2026 swim season, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with CTL Engineering, Inc. for the Marion Franklin Pool Replacement Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That from the unappropriated monies and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2025, the sum of $446,124.00 is appropriated in General Fund 1000, Income Tax Set Aside Subfund 100099, in Object Class 10 Transfer Out Operating, and in Fund 7702, Recreation and Parks Bond Fund, in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 6. That the transfer of $446,124.00 or so much thereof as may be needed, is hereby authorized between the General Fund 1000, Income Tax Set Aside Subfund 100099, and the Recreation and Parks Bond Fund, Fund 7702, per the account codes in the attachment to this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer said funds to the Recreation and Parks Voted Bond Fund 7702, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 8. That upon obtaining other funds from the 2024-2025 Bond Sale for the City of Columbus, the City Auditor is hereby authorized and directed to repay the General Fund 1000, Income Tax Set Aside Subfund 100099 the amount transferred under Section 5.
SECTION 9. That the City intends that this ordinance constitutes an "official intent" for purposes of Section 1.150 2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $446,124.00 (the "Obligations"). The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150 2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 10. That for the purpose stated in Section 1, the expenditure of $446,124.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten (10) days passage if the Mayor neither approves nor vetoes the same.