Explanation
This ordinance authorizes the appropriation of $379,039.29 in the Information Services Operating Fund, Columbus City Schools (CCS) Telephone Services subfund. These are funds that CCS has provided to the City of Columbus, Department of Technology (DoT) to pay for supplies, services and capital equipment associated with the Voice-over-Internet-Protocol (VOIP) telephone project.
Per ordinance 2557-2017 (and all exhibits) passed by City Council on October 30, 2017, this on-going project is a collaborative partnership between the city and the schools. As the city expands its VOIP solution, services and equipment are made available to the schools and the schools are, in turn, reimbursing the city for incurred costs. These costs include maintenance and license renewals, phone and data charges, staff augmentation, etc. The funds are deposited into a special subfund, created expressly to account for the project’s revenues and expenditures. Periodic appropriations from the unappropriated balance of this subfund are sought as needed and as funds are received by the city.
This ordinance also authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with pre-established Universal Term Contract (UTC)/Purchase Agreements (PA) PO000901 with AT&T for data services.
Finally, this ordinance authorizes the expenditure of $150,000.00 for the above noted AT&T data services.
CONTRACT COMPLIANCE:
AT&T: CC#-340436390, expires 1-7-21; DAX #-006413
FISCAL IMPACT:
There is currently an unencumbered cash balance of $379,039.29 in the Information Services Operating Fund, Columbus City Schools Telephone Services subfund. This balance is the combination of a cash carryover into 2022 (resulting from prior-year encumbrances cancellations and lapsed appropriations) and the $171,224.29 submitted by CCS late in 2021.
EMERGENCY LEGISLATION:
DoT requests emergency action on this ordinance so that funds are in place to continue implementation of the above-described VOIP project without interruption.
Title
To authorize the appropriation of $379,039.29 from the unappropriated balance of the Columbus City Schools, Telephone Services subfund, to the Department of Technology, Information Services Division, Information Services Operating fund, Telephone Services subfund; to authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract/Purchase Agreement with AT&T for data services; to authorize the expenditure of $150,000.00 for the above-described purpose to continue the City of Columbus, Columbus City Schools Voice-over-Internet-Protocol (VOIP) telephone project; and to declare an emergency. ($379,039.29)
Body
WHEREAS, on October 31, 2017, the City of Columbus and Columbus City Schools entered into a collaborative partnership for a Voice-over-Internet-Protocol solution with the passage of ordinance 2557-2017; and
WHEREAS, pursuant to the above noted ordinance and all attachments and exhibits, Columbus City Schools periodically provides funds to the City of Columbus for incurred costs; and
WHEREAS, these funds are deposited into a special subfund, created expressly for the purpose of accounting for the project’s revenues and expenditures; and
WHEREAS, there is currently an unencumbered balance of $379,039.29 in the Information Services Operating Fund, Columbus City Schools Telephone Services subfund; and
WHEREAS, the Department of Technology desires to appropriate the amount noted to ensure the availability of budget authority for the continuance of the above-named project and to associate all General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract/Purchase Agreement with AT&T for data services for $150,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to undertake the above-stated actions to continue implementation of the above-described VOIP project without interruption, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to appropriate $379,039.29 to the Department of Technology, Information Services Division, Information Services Operating Fund, Columbus City Schools (CCS) Telephone Services subfund, as follows in the attachment to this ordinance. (See 0357-2022EXP)
SECTION 2. That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract (UTC)/Purchase Agreement (PA) PO000901 with AT&T for data services as follows:
AT&T (PA000901 - expires 03/31/2022) $150,000.00
SECTION 3. That, in the Department of Technology, Information Services Division, for the above-stated actions and on behalf of the City of Columbus, Columbus City Schools Voice-Over-Internet-Protocol collaborative project, a total expenditure of $150,000.00, or so much thereof as may be necessary, is authorized as follows in the attachment to this ordinance. (See 0357-2022EXP)
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.