Explanation
BACKGROUND: This legislation authorizes a modification and extend a contract with Mount Carmel Health for testing services as needed for the Division of Police's Health and Physical Fitness Program in the amount of $60,000.00 and extends
the contract for the second year of a three year agreement per the terms and conditions of the original contract. Under Article 18 of the collective bargaining agreement between the City and the Fraternal Order of Police, Capital City Lodge #9, each member of the Division of Police's Fraternal Order of Police has an opportunity to participate in the union's Physical Fitness Testing each year. A member who applies to participate is required to complete an annual physical examination on his or her own time.
BID INFORMATION: Formal bid # SA004173 was opened on December 15, 2011 for a Physical Health and Fitness Program for the Division of Police and the Division of Fire. Two responses were received for this program from Mount Carmel Health and Avida Physical Therapy. A committee consisting of personnel from Police, Fire, Safety, FOP, IAFF, and the City's Human Resources evaluated the proposals on five categories: Competence, Quality and Feasibility, Ability, Past Performance and Pricing Structure. The committee recommended that the three year contract should be awarded based on these categories to Mount Carmel Health.
Contract Compliance No.: 31-4379602 (NPO) expires 3/23/2014
Emergency action is requested so that testing may continue and so that the Division of Police can continue to be in compliance with the collective bargaining agreement with Capital City Lodge #9.
FISCAL IMPACT: This ordinance authorizes an expenditure of $60,000.00 from the General Fund for the Police Division's second year of the three year physical fitness testing contract with Mount Carmel Health. A total of $230,000.00 was budgeted in the Division's 2013 General budget for this expense. The Division of Police spent or encumbered $225,000.00 in 2011 and approximately $175,000.00 for this purpose in 2012. This $60,000 modification will provide funding through February 2014 when Risk Management will begin to administer the contract for the Public Safety Department.
Title
To authorize and direct the Director of Public Safety to modify and extend a contract with Mount Carmel Health for physical health and fitness testing services for the Division of Police; to authorize the expenditure of $60,000.00 from the General Fund; and to declare an emergency. ($60,000.00)
Body
WHEREAS, the City is required to provide Health and Physical Fitness Testing Services and related Education and Wellness Programs to the Division of Police pursuant to the collective bargaining contract between the City and the Fraternal Order of Police, Capital City Lodge #9; and
WHEREAS, it is in the City's best interest to procure professional services to assist with the implementation of the Health and Physical Fitness Program for the Division of Police; and
WHEREAS, a formal bid opening was held on December 15, 2011 for a physical health and fitness program for the Division of Police and the Division of Fire; and
WHEREAS, based on the committee's recommendation, the Director of Public Safety entered into a contract with Mount Carmel Health for a physical health and fitness program; and
WHEREAS, this ordinance will modify and extend the original contract for the second year of the allowable three years per the terms and conditions of the original agreement, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Public Safety Department, in that it is immediately necessary to modify and extend the contract with Mount Carmel Health so that testing may continue in compliance with the collective bargaining agreement between the City and the Fraternal Order of Police, Capital City Lodge #9, thereby preserving the public health, peace, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety is hereby authorized and directed to modify and extend the contract between the Division of Police and Mount Carmel Health to provide Health and Physical Fitness testing services and related education and wellness programs for the Division of Police.
SECTION 2. That the expenditure of $60,000.00, or so much thereof as may be necessary, is hereby authorized to be expended as follows:
| Dept. 30-03 | FUND 010 | Object Level (1) 03 | Object Level (3) 3351 | OCA Code 300301 |
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approved nor vetoes the same.