Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Pad Door Systems for renovation, and replacement of door and gate systems under the purview of the Facilities Management Division. The contract was formally bid through SA004320 and authorized by Ordinance No. 1020-2012, passed June 6, 2012. Ordinance No. 0835-2013, passed April 24, 2013, authorized the first of four one-year renewal options. Ordinance No. 2374-2013, passed October 23, 2013, authorized a modification of the contract for the repair and service of door and gate systems under the purview of the Facilities Management Division.
The proposed modification provides funding for the renovation and replacement of various doors. The facilities included are: Marine Park Police Substation at 2929 Riverside Drive, Central Safety Building at 120 Marconi Boulevard, Police Records at 2077 Parkwood Avenue, Police Station No. 11/12 at 950 E. Main Street, Police Station No. 7 at 1275 Granville Street, Fire Station No. 5 at 211 McNaughten Road, Fire Station No. 6 at 5750 Maple Canyon Drive, Fire Station No. 8 at 1240 E. Long Street, and Fire Station No. 32 at 3675 Gender Road.
This ordinance also sets aside certain capital funds related to capital-eligible door replacement/renovations for projects under the purview of the Finance & Management Department, Facilities Mangement Division.
Pad Door Systems was chosen to perform this work because it is the Facilities Management Division's contractor for the replacement, renovation, and service of door and gate systems. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to ensure that renovation and/or replacement services of door and gate systems at various City facilities continue without interruption.
Pad Door Systems Contract Compliance No. 31-1546098, expiration date September 27, 2014.
Fiscal Impact: The cost of this modification is $48,238.00. Funding is available in the Safety Voted Bond Fund and the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Pad Door Systems for renovation and replacement of door and gate systems under the purview of the Facilities Management Division for the Department of Public Safety; to authorize the total expenditure of $48,238.00 from the Safety Voted Bond Fund and the Construction Management Capital Improvement Fund; and to declare an emergency. ($48,238.00)
Body
WHEREAS, the original contract was bid through SA004320 and authorized by Ordinance No. 1020-2012, passed June 6, 2012; and
WHEREAS, Ordinance No. 0835-2013, passed April 24, 2013, authorized the first of four one-year renewal options; and
WHEREAS, Ordinance No. 2374-2013, passed October 23, 2013, authorized a modification of the contract for repair and service of door and gate systems under the purview of the Facilities Management Division; and
WHEREAS, it is necessary to modify said contract for the repair, renovation, and replacement of door and gate systems that are old, damaged, and beyond their useful life; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to modify a contract with Pad Door Systems to ensure repairs and service at various Public Safety facilities continues without interruption, thereby preserving the public health, peace, property and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to modify a contract on behalf of the Facilities Management Division with Pad Door Systems for renovation, and replacement of door and gate systems under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $48,238.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Div.: 30-04
Fund: 701
Project: 340103-100000
OCA: 711103
Object Level 1: 06
Object Level 3: 6620
Amount: $28,238.00
Div.: 45-50
Fund: 733
Project: 570030-100120
OCA: 733120
Object Level 1: 06
Object Level 3: 6620
Amount: $20,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.