Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Facilities Management Division, with General Temperature Control, Incorporated for the Fire Training Academy Boiler Replacement Project, in the amount of $158,840.00.
The project includes the removal, disposal and replacement of (1) domestic water boiler and related exhaust piping at the Columbus Fire Training Academy located at 3639 Parsons Ave., Columbus, Ohio 43207.
CONSTRUCTION CONTRACT AWARD: The project was let by the Facilities Management Division through Vendor Services and Bid Express.
The Director of Finance and Management publicly opened one (1) bid on May 8, 2025, from General Temperature Control, Incorporated in the amount of $158,840.00.
General Temperature Control, Incorporated’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $158,840.00. Their DAX Vendor Account No. is 004830, expires 3/18/26, Majority-designated. General Temperature Control proposes to use Hina Environmental Solutions Inc. as a subcontractor on the project.
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so that the boiler can be replaced and in working condition as soon as possible to avoid any functionality issues during the cold weather.
FISCAL IMPACT: An amendment to the 2024 Capital Improvement Budget and a transfer of cash within the Construction Management Capital Fund will be necessary for this expenditure.
Title
To authorize the Director of Finance and Management, on behalf of the Facilities Management Division, to enter into a contract with General Temperature Control, Incorporated for the Fire Training Academy Boiler Replacement Project; to authorize a transfer of $158,840.00 and expenditure up to $158,840.00 within the Construction Management Capital Fund; and to amend the 2024 Capital Improvements Budget; and to declare an emergency. ($158,840.00)
Body
WHEREAS, one (1) bid for the Fire Training Academy Boiler Replacement Project was received and publicly opened in the office of the Director of Finance and Management on May 8, 2025; and
WHEREAS, the lowest, best, most responsive and responsible bid was from General Temperature Control, Incorporated in the amount of $158,840.00; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a construction contract for the Fire Training Academy Boiler Replacement Project in the amount of $158,840.00; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Construction Management Capital Fund - Fund No. 7733; and
WHEREAS, it is necessary to authorize an amendment to the 2024 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual and daily operation of the Director of Finance and Management ,Facilities Management Division, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with General Temperature Control, Incorporated, for the Fire Training Academy Boiler Replacement Project so that the boiler can be replaced as soon as possible to avoid any functionality issues during the cold weather, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into a construction contract, on behalf of the Facilities Management Division, with General Temperature Control, Incorporated, for the Fire Training Academy Boiler Replacement Project, in an amount up to $158,840.00.
SECTION 2. That a transfer of $158,840.00 and expenditure up to $158,840.00, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Fund - Fund No. 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2024 Capital Improvement Budget is hereby amended per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.