Explanation
Ordinance #0336-2007 was enacted in March amending Code provisions to transfer the Fleet Management Division from the Public Service Department to the Department of Finance and Management, effective May 1, 2007, as further implementation of the Mayor's initiative to place the management of major city assets, shared by multiple departments, within the Department of Finance and Management. This ordinance transfers funds within various divisions to reflect this realignment of departmental responsibilities with respect to management of city assets.
This realignment involves the transfer of the Fleet Management Division to the Department of Finance and Management. Also, as part of the reorganization of the department, the Office of Purchasing will be transferred from the Director's Office to the Division of Financial Management,.
To accomplish the realignment, the remaining balance within the Fleet Management Division's internal service fund will be transferred to the Department of Finance and Management, as will the portion of the fund in the Public Service Director's Office which supports the fiscal, legislative and human resources functions for the Fleet Management Division. In addition, those funds within the general fund and the print services fund required to support the activities of the Purchasing Office will be transferred from the Director's Office to the Financial Management Division.
This ordinance is requested as an emergency measure so that the realignment can be accomplished as of the May 1, 2007, effective date of the Code revisions.
FISCAL IMPACT:
This realignment requires no additional funds. Funds will be transferred between divisions within the fleet management and print services internal service fund and the general fund to reflect the realignment of departmental responsibilities with respect to management of city assets. No additional appropriation is necessary.
Title
To authorize and direct the City Auditor to transfer all unencumbered balances and outstanding encumbrances within the fleet management fund, the print services fund, and the purchasing office general fund to the Department of Finance and Management, Director's Office and Divisions of Financial Management and Fleet Management, to reflect realignment of departmental responsibilities with respect to the management of city assets and to transfer administrative authority for all contracts and agreements associated with the departmental realignment to the Department of Finance and Management Director's Office; to authorize the transfer of $600 within the imprest petty cash funds within the Fleet Management Division and the Finance and Management Department, and to declare an emergency.
Body
WHEREAS, a realignment of departmental responsibilities with respect to management of city assets, accomplished through separate code change legislation, places within a single agency; the Department of Finance and Management the responsibility for overall management of city assets; and
WHEREAS, the responsibilities of the Department of Finance and Management will be expanded to include the management of the city's fleet; and
WHEREAS, as part of this realignment, the Office of Purchasing will be transferred within the Department of Finance and Management from the Director's Office to the Financial Management Division; and
WHEREAS, it is necessary to transfer of all unencumbered balances and outstanding encumbrances of the fleet management fund, the print services fund, and the purchasing office general fund to the Finance and Management Department, Director's Office and Divisions of Financial Management and Fleet Management, to reflect realignment of departmental responsibilities with respect to the management of city assets and to transfer administrative authority for all contracts and agreements associated with the departmental realignment to the Director of the Department of Finance and Management, and
WHEREAS, it is necessary to transfer $600 within the imprest petty cash funds within the Fleet Management Division and the Finance and Management Department, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to effectuate the above actions for the preservation of the public peace, property, health and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Auditor is hereby authorized and directed to transfer unencumbered balances and outstanding encumbrances between various objects and divisions necessary for the realignment of departmental responsibilities with respect to management of city assets.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer all unencumbered appropriation related to 8 full-time fiscal, payroll, human resources and safety program employees within the fleet management internal service fund, fund 513, Department/Division 59-01 to Department/Division 45-50.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer all remaining unencumbered balances and outstanding encumbrances within the fleet management internal service fund, fund 513, Department 59, Divisions 59-01 and 59-05, to Department 45, Divisions 45-05 and 45-50.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer all remaining unencumbered balances and outstanding encumbrances within the general fund, fund 010, Department/Division 45-50, Purchasing Office OCA 450036 to Department/Division 45-01, OCA 451104.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer all remaining unencumbered balances and outstanding encumbrances within the print services fund, fund 517, Department/Division 45-50, OCA 450045 to Department/Division 45-01, OCA 451237.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer $500 in the Fleet Management Division imprest petty cash fund from the Public Service Department, Department/Division 59-05 to the Finance and Management Department, Department/Division 45-05, fund 513, and that the imprest petty cash fund shall be administered by the Director of Finance and Management or an employee so designated by him, which shall keep accurate accounting of such monies.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer $100 within the $150 imprest petty cash fund of the Finance and Management Department-Purchasing office, Department/Division #45-50 to the Financial Management Division, Department/Division 45-01, therefore leaving the remaining $50 imprest petty cash fund balance in the Finance and Management Department-Director's Office, Department/Division 45-50, fund 10, and that both imprest petty cash funds shall be administered by the Director of Finance and Management or an employee so designated by him, which shall keep accurate accounting of such monies.
SECTION 8. That the Director of the Department of Finance and Management is hereby authorized, as the successor upon reorganization, to administer all contracts and to act for and in behalf of the city and with all the powers and authority originally granted to the Director of Public Service with respect to all authority being transferred to the new department.
SECTION 9. That the City Auditor is hereby authorized and directed to pay obligations of the Department of Finance and Management pertaining to preceding years' obligations from current appropriations up to a maximum of $25,000 per obligation.
SECTION 10. That the transfers and authority included within this ordinance shall be made effective May 1, 2007.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.