Explanation
Background:
Bids were received by the Recreation and Parks Department on January 24, 2012 for the McDonald Athletic Complex Recreation Center Renovation Project as follows:
Status Base Bid Amount
Elford MAJ $1,301,658
RW Setterlin MAJ $1,395,900
Gutknecht MAJ $1,441,500
Quandel MAJ $1,774,849
2K General MAJ $1,860,800
Project work consists of the following base bid and alternates:
Base Bid - hazardous materials abatement, structural repairs, new wood gymnasium flooring, exterior sheathing and cladding materials replacement, custom-fabricated gutters, new hollow metals doors and frames, painting all new and existing interior walls, ceilings, doors and frames, new HVAC system, new electric water coolers, new interior and exterior lighting, and finish grading and site work.
Alternate #1 - replacement of existing overhead sectional door, not including the track frame, or operating mechanism.
Alternate #2 - provision of acoustical attenuation treatments for the gymnasium space.
Principal Parties:
Elford, Inc.
Debbie Edwards (Contact)
1220 Dublin Road
Columbus, OH 43215
614-488-4000 (Phone)
314371060 (Contract Compliance) through 2/17/13
100+ (Columbus Employees)
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to provide funding as this project is located at a revenue generating facility.
Fiscal Impact:
$1,432,000.00
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Elford, Inc for the McDonald Athletic Complex Recreation Center Renovation Project; to authorize the expenditure of $1,301,658.00 and a contingency of $130,342.00 for a total of $1,432,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($1,432,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on January 24, 2012 for the McDonald Athletic Complex Recreation Center Renovation Project and will be awarded to Elford, Inc. on the basis of lowest and best responsive bidder; and
WHEREAS, it is necessary to enter into agreement with Elford, Inc for the McDonald Athletic Complex Recreation Center Renovation Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into agreement with Elford, Inc for the McDonald Athletic Complex Recreation Center Renovation Project so that work can be completed as soon as possible to reduce the loss of revenue from this facility; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. The Director of Recreation and Parks be and is hereby authorized to enter into agreement with Elford, Inc for the McDonald Athletic Complex Recreation Center Renovation Project.
SECTION 2. That the expenditure of $1,432,000.00 or so much thereof as may be necessary, be and is hereby authorized to pay the cost thereof, as follows:
Project #510035-100181, McDonald Athletic Complex OCA #723581, Object Level 3#6620
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.