Explanation
BACKGROUND: To modify and extend existing city-wide contracts for the option to rent Non-Safety Forces Unfiorms and Building Maintenance Supplies for various City agencies to and including May 31, 2005. The Purchasing Office opened formal bids on March 1, 2001. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA002568BGB). FL000734 and FL000735, with Cintas Corporation were established in accordance with bids received. Their contract compliance number is 31-1703809. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: No additional funds are needed to modify these contracts. Each agency would be responsible for setting up their own funds.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contracts. The extension is for outstanding costs incurred in changeover/transition period from this supplier to a new supplier. It is not for any new rentals.
3. Reason other procurement processes not used: Formal bid SA001578 opened March 17, 2005 with contract Fl002616 resulting. This modification is to allow for the change in companies without a loss of supply of rental items.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreements
FISCAL IMPACT: No funding is required to extend the option contracts. Each agency must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of services to City agencies using these Universal Term Contracts this ordinance is being processed as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to rent Uniforms/Floor Mat Rental with Cintas Corporation, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend FL000734 and FL000735 to and including May 31, 2005, and it is in the best interest of the City to exercise this option: and
WHEREAS, in order to avoid a lapse in our ability to maintain supplies, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend FL000734 and FL000735 for an option to rent Non-Safety Forces Unfiorms and Building Maintenance Supplies thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL000734 and FL000735 with Cintas Corporation to and including May 31, 2005.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.